Administrative Assistant

Canadian Association of Labour Media; Richmond Hill; On-site; CAD 50,000 - 65,000; Full time

Job summary

A healthcare training organization in Richmond Hill is seeking a motivated Administrative Assistant to provide clerical support and manage the finance functions. The successful candidate will have at least three years of experience in administrative roles and a strong knowledge of accounting systems. This full-time position offers a dynamic work environment focused on workforce development in the healthcare sector.

Qualifications

• Minimum three years experience as an Administrative Assistant.
• Practical accounts payable knowledge and experience.
• Experience in using computerized financial systems.

Responsibilities

• Provide general administrative support to the Executive Director.
• Maintain and update the database for operations.
• Perform the full cycle of accounts payable.

Skills

Autonomous decision making

Planning and organizational skills

Emotional intelligence

Microsoft Word proficiency

Advanced Excel functions

Communication skills

Education

Post-secondary education

Tools

Great Plains

UnionWare

Microsoft Excel

Job description

Administrative Assistant

SEIU Healthcare is a union of more than 67,000 frontline healthcare members. There is a health human resources crisis that continues to have an adverse impact on our members, healthcare operations, and those who receive care. We believe we have a shared interest in working together with employers, government, and other stakeholders to find real solutions to the crisis and have established the SEIU Healthcare Training Centre to create a new standard for workforce development that can build and maintain the high-quality sustainable workforce that Ontarians and their families need and deserve.

We have already made incredible progress. We have partnered with our union’s national labour management organization, the Healthcare Career Advancement Program, which represents more than 1000 employers and 550,000 workers throughout North America, taken concrete steps to become a licenced career college to provide vocational training and upward career mobility, partnered with employers to deliver impactful curriculum to address systemic problems, and created a career pathway program to expedite licensing of internationally educated nurses. We have also created our digital hiring hall that leverages the scale of our membership to provide employers with a well trained and trusted workforce as an alternative to the burden of costly temporary staffing agencies that continue to erode continuity and quality care.

POSITION DESCRIPTION:

The SEIU Healthcare Training Centre needs a motivated, well rounded, and adaptable administrative professional to support all our administrative and finance needs. The successful applicant will provide general clerical and administrative support the Executive Director and the rest of the team, master our database to support recruitment efforts and operations, and support the finance functions. Basically, we need someone who is motivated to be the go-to person as we continue to work to advance our bold vision to create a new standard in healthcare.

This position is full-time and is based at our Head Office in Richmond Hill, Ontario.

DUTIES AND RESPONSIBILITIES

· Provides general administrative support to the Executive Director and the rest of the team.

· Maintain, create, and update our database and coordinate all administrative activities related to the operations of the training centre.

· Respond to telephone, in person or electronic inquires and/or forward to the appropriate person.

· Scheduling of all types of meetings and any requirements associated, i.e. hotels and catering

· Maintain and prepare reports and documents from manual or electronic files, mailing lists and database as required.

· Perform full cycle of accounts payable functions including reviewing, analyzing, and processing vendor invoices and payments through the Great Plains (GP) financial system.

· Review, analyze and process employee expense reports and reimbursements. through the financial system.

· Review chart of accounts and budget allocation to ensure the expenditures are posted to the appropriate accounts and period.

· Respond to inquiries from vendors, members and employers regarding invoices, payment requests and employee expense reimbursements on a timely basis.

· Maintain operating files for the above duties and other miscellaneous filings.

· Other duties as assigned.

EDUCATION

We understand that the best people do not always have the same access and opportunities to education, and while post-secondary education is always preferred, we want to make sure nothing stands in the way of finding the right person.

REQUIRED EXPERIENCE

· At least three (3) years’ experience as an Administrative Assistant or a comparable position.

· A minimum of three (3) years of practical accounts payable knowledge and experience

· Demonstrated experience in using computerized financial system (experience in using Great Plains and UnionWare is an asset).

· Demonstrated experience in working with large volumes of data using Excel functions such as VLOOKUP, PivotTable and other advanced Excel functions is required.

REQUIRED SKILLS AND QUALIFICATION

· Exercises high level of autonomous decision making and problem-solving skills.

· Strong planning skills, ability to discern priorities, and manage multiple responsibilities.

· Emotional intelligence and professional self-management under pressure.

· Ability to effectively type transcribe and perform other word processing functions using Microsoft Word.

· Proficiency in the use of a personal computer, including the ability to use Windows, e-mail, and the internet.

· Ability to work independently and cooperatively with others in a team environment.

· High degree of initiative, good judgement, good organizational skills, and the ability to work under strict deadlines.

· Ability to determine priorities and problem solve with minimum supervision.

· Proficiency in oral and written communication skills.

· Willingness to work long and irregular hours, including weekends and evenings and holidays as required.

PHYSICAL DEMANDS/ WORKING CONDITIONS / ENVIRONMENT

· Repetitive tasks requiring sustained concentration in researching and responding to inquiries.

· Dealing with different personalities and members in challenging situations.

· Remain in the seated position for long periods of time.

· Using a computer for long periods of time.

· Lifting and moving supplies and materials up to 25lbs.

APPLICATION

Written applications that detail your qualifications and experience should be submitted on:https://www.surveymonkey.com/r/6JCQ6K9

Please note that the Employer reserves the right to transfer or assign staff anywhere within the SEIU Local 1 Canada jurisdiction.

The SEIU Healthcare Training Centre thanks all applicants for their interest. We are committed to diversity in our workplace and encourage applications from all visible minority groups, women, Aboriginal persons, persons with disabilities among other self-identified diverse groups.We also provide accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources. Please note that only individuals who are selected for interviews will be contacted.