administrative assistant

GTR Immigration INC.; Regina; On-site; CAD 30,000 - 40,000; Full time

Job summary

A local immigration consultancy is seeking an Office Assistant to coordinate office tasks, oversee mail distribution, and organize meetings. The ideal candidate has a Bachelor's degree and 1-2 years of experience. Strong multitasking and communication skills are crucial for this permanent role. Work conditions require attention to detail and the ability to work under pressure.

Qualifications

• 1 year to less than 2 years of experience or equivalent experience required.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Open and distribute mail and other materials.
• Supervise and train other workers.
• Record and prepare minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay messages.
• Answer electronic inquiries.
• Compile data, statistics, and other information.
• Order office supplies and maintain inventory.
• Arrange travel, itineraries, and reservations.
• Greet visitors and direct them appropriately.
• Type and proofread correspondence, forms, and documents.

Skills

Excellent oral and written communication skills

Ability to multitask

Attention to detail

Education

Bachelor's degree

Job description

Position: Office Assistant

Qualifications:

• Education: Bachelor's degree
• Experience: 1 year to less than 2 years or equivalent experience

Tasks:

• Arrange and coordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Supervise and train other workers
• Record and prepare minutes of meetings, seminars, and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay messages
• Answer electronic inquiries
• Compile data, statistics, and other information
• Order office supplies and maintain inventory
• Arrange travel, itineraries, and reservations
• Greet visitors and direct them appropriately
• Type and proofread correspondence, forms, and documents

Work conditions and physical capabilities:

• Work under pressure
• Attention to detail

Personal suitability:

• Ability to multitask
• Excellent oral and written communication skills
• Organized, accurate, reliable

Additional details:

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week