Administrative Assistant

Government of Saskatchewan; Regina; On-site; CAD 30,000 - 60,000; Full time

Job summary

The Government of Saskatchewan is seeking an Administrative Assistant for the Ministry of Education in Regina. This role involves providing comprehensive administrative support, requiring strong communication skills and proficiency in Microsoft Office tools. The ideal candidate will be self-motivated, organized, and adaptable, thriving in a fast-paced environment. Responsibilities include document management, scheduling meetings, and supporting program staff, with a focus on equity and diversity.

Qualifications

• Proficiency in Microsoft Office Suite and virtual planning tools.
• Experience in administrative support roles.
• Bilingualism is an asset.

Responsibilities

• Assist program staff with document coordination and formatting.
• Schedule meetings and maintain records.
• Manage mail distribution and inventory supplies.

Skills

Communication

Interpersonal Skills

Attention to Detail

Adaptability

Self-motivation

Education

Education in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Zoom

WebEx

Alchemer

Mural

Venngage

Job description

Administrative Assistant - ADM024107

Employment Type: SGEU Term 9 months or more

Location: Regina, Ministry of Education

Salary Range: $20.670 - $25.903 hourly, Grade: SGEU.04

The Ministry of Education provides leadership and direction to Saskatchewan’s education, early years, library, and literacy sectors. The ministry is committed to providing equitable and inclusive education, early years, and library systems that benefit all learners. It foundationally places Indigenous knowledge systems, cultures, and languages within structures, policies, and curricula. The Ministry of Education is advancing reconciliation with early years, Prekindergarten to Grade 12, library, and First Nations, Métis, and Inuit partners by acknowledging our shared history to build a brighter future together.

The Early Years Branch has an exciting one-year Administrative Assistant position in Regina. This role requires comprehensive administrative support, and the ideal candidate will be self-motivated, adaptable, and well-organized.

As an Administrative Assistant, you will be a flexible and positive individual who thrives in a fast-paced environment with diverse responsibilities. Excellent communication and interpersonal skills, along with keen attention to detail, are essential. Your tact and diplomacy when serving clients and colleagues will contribute to your success in this rewarding position.

Your responsibilities will include assisting program staff and management with document coordination, formatting, and proofreading; managing mail distribution; maintaining inventory supplies and equipment; monitoring and coding expenditures; preparing and processing business expense forms and contracts; and reconciling purchase card expenditures.

You will also schedule meetings and training sessions, take minutes, and maintain records according to government processes and schedules. Additionally, you will provide backup support to other administrative staff and the Executive Coordinator within the branch.

The role requires proficiency in software such as Microsoft Word, Excel, PowerPoint, and Teams, as well as support for survey, video conferencing, and virtual planning tools like Zoom, WebEx, Alchemer, Mural, and Venngage.

Typically, the knowledge and skills for this position are acquired through education in Office Administration combined with administrative support experience.

We seek candidates who are reliable, approachable, cooperative, focused, and respectful, treating everyone with dignity and embracing diversity. Bilingualism is considered an asset within the Ministry of Education.

The successful candidate will be required to submit a criminal record check.

Preference will be given to qualified equity group members who self-declare in this application, as indicated in the 'Diversity Groups' section below:

• Aboriginal persons
• Persons with disabilities

Hours of Work: A - SGEU Office, 36 hours per week, with one day off every two weeks.

Number of Openings: 1

Closing Date: July 13, 2024, 1:59 AM