administrative assistant

Education

• Secondary (high) school graduation certificate

Work Setting

• Willing to relocate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Supervise office and volunteer staff
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 3-4 people

Computer and Technology Knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Electronic mail

Technical Terminology

• Business

Area of Specialization

• Reports and records
• Charts, tables, graphs and diagrams

Transportation/Travel Information

• Own transportation
• Public transportation is available

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal Suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Client focus
• Time management