administrative assistant

Louise Taverne & Bar à Vin; Quebec; On-site; CAD 40,000 - 50,000; Full time

Job summary

A popular dining establishment is seeking an Administrative Assistant in Québec, QC. The role involves planning operations, managing budgets, and maintaining office systems. Candidates should have 1-2 years of experience and be proficient with tools like MS Excel and Acomba. This position also requires strong multitasking skills and the ability to work independently in a flexible environment.

Qualifications

• 1 to 2 years of experience in administrative tasks.
• Ability to work independently and under pressure.

Responsibilities

• Open and distribute mail and materials.
• Plan and control budget and expenditures.
• Schedule and confirm appointments.
• Prepare reports on sales and personnel matters.

Skills

Multitasking

Flexibility

Time management

Reliability

Judgement

Tools

MS Excel

MS Outlook

MS PowerPoint

Acomba

Project management software

Adobe Acrobat Reader

Google Drive

Job description

• Experience: 1 year to less than 2 years

Tasks

• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Maintain and manage digital database
• Prepare reports on sales volumes, merchandising and personnel matters
• Prepare and submit reports
• Label, file and retrieve documents
• Assist in analysis of data and preparation of reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Prepare and monitor contracts and budgets

Computer and technology knowledge

• Acomba
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Project management software
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical or specialized writing

• Commentary

Area of specialization

• Reports and records

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Reliability
• Time management
• Accountability
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)

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