Administrative Assistant

Coulson Group of Companies; Port Alberni; On-site; CAD 30,000 - 60,000; Full time

Job summary

A global aviation company in Port Alberni is seeking an Administrative Assistant to provide critical organizational support. The ideal candidate will have 2-3 years of administrative experience, strong skills in Microsoft Office, and a keen attention to detail. Responsibilities include maintaining filing systems, supporting project management, and ensuring operational consistency. This role offers competitive hourly remuneration and benefits in a mission-driven work environment.

Benefits

Company-paid benefits

5% matching pension plan

Qualifications

• 2–3 years of administrative experience required.
• Proficiency in Microsoft Office programs essential.
• Experience in aviation or manufacturing is an asset.

Responsibilities

• Develop and maintain a well-organized filing system.
• Provide administrative support to the Project Manager.
• Create templates and standardized documents.
• Enter data accurately into multiple systems.
• Assist in drafting Standard Operating Procedures.

Skills

Organizational skills

Time management

Interpersonal skills

Attention to detail

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Overview

Be part of the organizational backbone that keeps our operations running smoothly. Support our mission-driven aviation team as an Administrative Assistant at Coulson Aviation. In this role, you’ll provide critical administrative support, ensuring accuracy, efficiency, and seamless coordination across our projects and systems.

As part of a growing, global aviation company, you’ll help maintain the structure and flow that allow our teams to perform at their best.

Why Join Coulson

• Impact: Your organizational skills help keep mission-critical projects on track.
• Growth: Gain hands-on experience in administration within a global aviation environment.
• Global Reach: Be part of a company operating in Canada, USA, Australia, and Chile.
• Culture: Professional, supportive, and committed to safety and excellence.

Keep reading if you’re ready to contribute your skills, support a fast-paced aviation team, and grow your career with us!

We’re seeking an ADMINISTRATIVE ASSISTANT to join our team in Port Alberni.

How You’ll Contribute

• Develop and maintain a well-organized filing system for quick and efficient information retrieval.
• Provide administrative support to the Project Manager and team, including scheduling, correspondence, and documentation.
• Create templates and standardized documents to support operational consistency.
• Assist in drafting, editing, and formatting Standard Operating Procedures (SOPs).
• Enter data accurately into multiple systems and spreadsheets, maintaining precision under tight deadlines.
• Respond to internal inquiries and requests with professionalism and a positive attitude.
• Support special projects and adapt to shifting priorities as needed.
• Follow all company policies and procedures, ensuring compliance with safety and organizational standards.
• Perform other related duties as assigned.

What You’ll Bring

• 2–3 years of administrative experience.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
• Accuracy and attention to detail in data entry and recordkeeping.
• Strong interpersonal and communication skills; ability to work well in a team environment.
• Experience in aviation or manufacturing (an asset).

What’s in It for You?

• $18–$22 an hour, depending on experience.
• Company-paid benefits.
• 5% matching pension plan.
• A chance to be part of a mission-driven, global aviation organization.

Coulson Aviation supports diversity, equity, and a workplace free from harassment and discrimination. We are committed to providing accommodation for applicants with disabilities throughout the hiring process. If you require accommodation, please let us know and we will work with you to meet your needs.