Administrative Assistant

We're Hiring; Pickering; On-site; CAD 45,000 - 60,000; Full time

Job summary

A reputable engineering and environmental consulting firm in Pickering seeks an experienced Administrative Assistant. The role requires at least 3 years of administrative experience and strong skills in document production. The firm offers a collaborative culture, competitive compensation, and opportunities for growth. Ideal candidates will thrive in a fast-paced environment and possess exceptional communication skills.

Benefits

A competitive compensation and benefits package

Career growth and professional development opportunities

RRSP company matching plan

Qualifications

• Minimum of 3 years of administrative experience with a focus on document production and editing.
• Successful completion of a post-secondary education in Business Administration or relevant experience.
• Excellent computer skills with the ability to learn new systems.

Responsibilities

• Provide administrative support for technical staff, including document preparation and mail management.
• Document control and application of company standards.
• Reception and general office duties.

Skills

Document production and editing

Effective communication skills

Time management and organizational skills

Proficiency in Microsoft Office Suite

Education

Post-secondary education in Business Administration

Tools

SharePoint

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat DC

Job description

R.J. Burnside & Associates Limited (Burnside) is a Canadian engineering and environmental consulting firm founded in 1970. Our 450-strong team provides exceptional solutions to clients across industries.

We have an exciting contract opportunity for a dynamic Administrative Assistant to join our talented team working out of our Pickering office. Reporting to the Administrative Manager, this opportunity will offer the successful candidate the chance to be an integral part of the company's administration team, working in-office on a variety of technical and administrative tasks.

Our administrative support team is revered for their strong technical skills and ability to thrive in a fast-paced, time-sensitive environment.

What you can expect in the role :

• Providing administrative support for technical staff, including correspondence, report/proposal/tender document and payment certificate preparation, mail merges, meeting minutes, agendas, filing, etc.;
• Document control and application of company standards;
• Reception and general office duties (including switchboard, maintaining boardrooms, ordering catering, office supplies, and coordinating office upkeep);
• Processing and distributing incoming/outgoing mail and couriers;
• Scheduling meetings and interacting with clients and internal staff on behalf of project managers; and
• Other duties as assigned.

Who we are looking for / What you will bring :

• Minimum of 3 years of administrative experience with a focus on document production and editing;
• Successful completion of a post-secondary education in Business Administration or relevant experience;
• Excellent computer skills (SharePoint, Microsoft Word, Excel, PowerPoint, Adobe Acrobat DC) with demonstrated interest and ability to learn new systems;
• Familiarity with styles and templates in MS Word;
• Strong time management and organizational skills;
• Effective communication skills (written and verbal);
• Flexibility to work overtime when required;
• Ability to work in-office: 9:00 a.m. to 5:00 p.m.

What will make you stand out

• Administrative experience in an engineering consulting firm is considered an asset;
• A high level of critical and logical thinking, analysis, and reasoning;
• Exceptional commitment to customer service with a strong sense of urgency;
• Effective communication and relationship-building skills at all organizational levels;
• Demonstrated ability to promote an inclusive work environment and encourage diversity;
• Strong attention to detail with high ethical standards.

Why Choose Burnside

Are you interested in working for an employer with a 5-decade track record of building a great reputation both internally with staff and externally with clients? The Burnside team is a supportive group of colleagues working together to provide value and service to our clients while extending care to each other. We value our employees as our greatest asset and strive to provide a positive work/life balance.

We offer :

• A collaborative culture where friendship, honesty, and respect are core values;
• A competitive compensation and benefits package;
• RRSP company matching plan;
• Career growth and professional development opportunities;
• Potential for performance-driven bonuses;
• Wellbeing benefits;
• Active social committees;
• A welcoming, positive, and inclusive work environment.

We are an equal opportunity employer committed to valuing diversity in the workplace. Burnside will provide reasonable accommodations to applicants with disabilities throughout the recruitment, assessment, and selection process. If you require accommodations, please contact our Human Resources department.

Company Profile & More about us :

Founded in 1970, R.J. Burnside & Associates Limited is a growing, values-driven, employee-owned multidisciplinary engineering and environmental consulting firm with over 450 staff. Our commitment to technology, training, and professional development has enabled continual improvement.

We develop relationships with a broad and diversified client base across the Public, Private, and Indigenous sectors on projects throughout Canada, with ten offices in Ontario and one in Manitoba.

Our expertise spans many disciplines beyond civil engineering, including air and noise, asset management, building sciences, environmental planning, ecology, GIS, hydrogeology, land development, landscape architecture, municipal drainage, solid waste, stormwater management, transportation planning and design, water and wastewater, and well drilling & diagnostics.

Additional Details

Employment Type : Full-Time

Department / Functional Area : Administration

Experience : 3+ years

Vacancy : 1