Administrative Assistant

Kaizen Lab Inc.; Peterborough; On-site; CAD 30,000 - 60,000; Full time

Job summary

A dynamic recycling company is seeking an energetic employee to support the logistics team in Peterborough or Northumberland. Responsibilities include assisting with customer service, preparing documentation, verifying materials, and analyzing data using Excel. Candidates must possess strong organizational skills, proficiency in MS Office, and excellent communication abilities. Competitive wages and health benefits are offered.

Benefits

Competitive wages

Health benefits

Training and development opportunities

Paid vacation and time off

Employee discount programs

Qualifications

• Strong organizational and time management skills.
• Proficiency in MS Office (Word, Excel) & Outlook.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist and support the functions of the logistics team.
• Prepare documentation for shipments.
• Verify receipt of materials/services.

Skills

Organizational skills

MS Office proficiency

Communication skills

Problem-solving skills

Attention to detail

Job description

Who We Are

Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organization has been deemed an "essential service" by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC), and the Canadian Women Business Enterprise National Council (WBE).

Job Duties:

1. Assist and support the functions of the logistics team
2. Receive and make customer service calls
3. Prepare documentation for shipments
4. Prepare and make reports for accounting, operations, and administration
5. Match purchase orders confirming prices and quantity to vendors' invoices
6. Verify receipt of materials/services and confirmation of receipt
7. Confirm the accuracy of employee reimbursement expenses before processing
8. Coordinate with vendors regarding invoicing, payment inquiries, and discrepancies
9. Respond to vendor inquiries in a timely and professional manner
10. Collect, track, and analyze data using Excel and other programs
11. Conduct online research
12. Review documents
13. Ensure accuracy when preparing and completing all required documentation with discretion and due diligence (e.g., reports, presentations, correspondence, tables, charts, files, video conferencing)
14. Compose confidential letters, memorandums, correspondence, and proposals
15. Purchase and maintain inventory of promotional products (pens, toques, etc.)
16. Order printed materials (business cards, forms, stationary, decals, etc.)
17. Participate in other administrative duties and special projects as required

Requirements:

1. Strong organizational and time management skills to operate in a deadline-driven environment
2. Proficiency in MS Office (Word, Excel) & Outlook
3. Excellent communication and interpersonal skills to work well with employees at various levels
4. Resourcefulness, sound judgment, and problem-solving skills
5. Ability to anticipate and plan for upcoming issues proactively
6. Ability to multi-task, prioritize, and manage workflow effectively
7. A proactive attitude and high attention to detail
8. Superior writing, editing, and research skills
9. Flexibility to adapt to changing priorities in a fast-paced environment

Reasons to Apply, Stay, and Grow with Emterra Group:

• Competitive wages plus health benefits
• Ongoing support and resources for professional success
• Training and development opportunities, including Tuition Assistance
• Paid vacation and time off
• Employee discount programs

Candidate can be based out of Peterborough or Northumberland!

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants, but only qualified candidates will be contacted.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Applicants with disabilities or those requiring accommodations may contact our Human Resources Department. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.