administrative assistant

Partridge Smith Law Firm; Peterborough; On-site; CAD 40,000 - 50,000; Full time

Job summary

A law firm in Ontario is seeking an experienced Administrative Assistant to manage office tasks. Responsibilities include coordinating information flow, scheduling appointments, overseeing reports, and providing customer service. Candidates should have a college diploma and 2-3 years of experience in an administrative role, along with proficiency in MS Office. Benefits include free parking and a permanent work term.

Benefits

Free parking available

Qualifications

• Must have 2 to 3 years of experience in an administrative role.
• Ability to manage digital database effectively.
• Familiarity with legal terminology necessary.

Responsibilities

• Coordinate the flow of information within the team.
• Schedule and confirm appointments.
• Oversee the preparation of reports.
• Provide customer service and ongoing support to clients.

Skills

Coordination

Communication

Customer service

Bookkeeping

Education

College certificate or diploma

Tools

MS Excel

MS Word

MS Outlook

Accounting software

Job description

• Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience : 2 years to less than 3 years

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Oversee the preparation of reports
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Label, file and retrieve documents
• Arrange for billing for services
• Process files and paperwork
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• Accounting software
• MS Office

Technical terminology

• Legal

Area of specialization

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Other benefits

• Free parking available
• Work Term : Permanent

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Administrative Assistant • Peterborough, ON, CA