Administrative Assistant

GEI Consultants, Inc.; Owen Sound; On-site; CAD 45,000 - 65,000; Full time

Job summary

A consulting firm is looking for an Office Coordinator in Owen Sound to manage front office operations and provide administrative support. The ideal candidate will be energetic, organized, and proactive in ensuring smooth office functionality. Responsibilities include customer interactions, office management, and supporting team members with various administrative tasks. This full-time position offers competitive compensation and development opportunities in a dynamic, employee-owned environment.

Benefits

Market-Competitive Compensation

Comprehensive Benefits Program

Hybrid Work Schedules

Continuing Education Assistance

Flexible Work Arrangements

Paid Holidays and Generous PTO

Opportunity to be an Owner and Shareholder

Qualifications

• 1-5 years of related administrative/office coordination experience.
• Excellent grammar, writing, formatting, and editing skills.
• Must be able to work independently as well as in groups.

Responsibilities

• Welcomes customers and guests in a professional manner.
• Oversees office operations including inventory and scheduling.
• Supports materials testing and inspection services.

Skills

Organizational Skills

Problem-Solving

Interpersonal Skills

Computer Savvy

Attention to Detail

Education

Bachelor’s degree/diploma in business administration, marketing, or similar

Tools

MS Word

Excel

PowerPoint

Microsoft Teams

Adobe Acrobat

Job description

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Your role at GEI.

We are seeking an Office Coordinator to support our Owen Sound Office team. As a key member of our dynamic professional team our ideal candidate will be highly organized, an energetic problem solver that is happy to help with a friendly enthusiastic interpersonal style.

• Welcomes customers and guests in a professional and friendly manner.
• Responsible for front office traffic, phones, and packages.
• Oversee office operations : inventory, order supplies, maintenance, organization, scheduling etc.
• Ensures the office is fully stocked and ready to go with supplies.
• Support for materials testing and inspection (lab) services including shipping and receiving of samples and preparing associated reports.
• Senior Management Team and Staff support : assist team of professionals with miscellaneous administrative tasks.
• Prepare, copy and distribute memos, letters, payment certificates, submission packages on behalf of the company.
• Work within spreadsheets to populate project databases
• Project and proposal support : review, edit, and format extensive documents.
• Scan documents for archiving
• Event planning, coordination, and hosting.
• Shipping & receiving.
• Meeting coordination : reserve space, set up AV, order food, room setup and cleanup etc.
• Onboarding new employees
• Support for human resources

Description

Your role at GEI.

We are seeking an Office Coordinator to support our Owen Sound Office team. As a key member of our dynamic professional team our ideal candidate will be highly organized, an energetic problem solver that is happy to help with a friendly enthusiastic interpersonal style.

• Welcomes customers and guests in a professional and friendly manner.
• Responsible for front office traffic, phones, and packages.
• Oversee office operations : inventory, order supplies, maintenance, organization, scheduling etc.
• Ensures the office is fully stocked and ready to go with supplies.
• Support for materials testing and inspection (lab) services including shipping and receiving of samples and preparing associated reports.
• Senior Management Team and Staff support : assist team of professionals with miscellaneous administrative tasks.
• Prepare, copy and distribute memos, letters, payment certificates, submission packages on behalf of the company.
• Work within spreadsheets to populate project databases
• Project and proposal support : review, edit, and format extensive documents.
• Scan documents for archiving
• Event planning, coordination, and hosting.
• Shipping & receiving.
• Meeting coordination : reserve space, set up AV, order food, room setup and cleanup etc.
• Onboarding new employees
• Support for human resources

Minimum Qualifications

• 1-5 years of related administrative / office co-ordination experience.
• Positive and professional work attitude
• Computer savvy and technical troubleshooting.
• Must be able to work independently as well as in groups.
• Detail oriented
• Knowledge in MS Word, Excel, Power Point, Microsoft Teams and Adobe Acrobat.
• Excellent grammar, writing, formatting and editing skills.
• Valid driver’s license.
• Previous experience in an engineering / planning firm would be an asset.
• Bachelor’s degree / diploma in business administration, marketing, or similar preferred.
• Human resources experience is an asset
• Physical and environmental requirements for this position are available upon request.

Other Details

• Full-Time (Monday to Friday 40 hour / week)
• Pay DOE.

We are GEI.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here.

In 2023, GEI merged with GM BluePlan, an Ontario-based engineering, management, and technology consulting company. The merger adds GM BluePlan’s nationally recognized expertise in asset management and infrastructure planning to the GEI family, furthering our growth and expansion in Canada.

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.

GEI’s Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Comprehensive Benefits Program including Health Care and Wellness Spending Accounts
• Hybrid Work Schedules and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• RRSP Program
• Opportunity to be an Owner and Shareholder
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion

GEI is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal / Indigenous status or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Civil Engineering

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