Administrative Assistant

3Sixty Public Affairs; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

Join a leading government relations firm as an Administrative Assistant in downtown Ottawa. In this full-time role, you will support the team with various administrative tasks, showcasing your organizational skills while contributing to important projects in the health sector. This opportunity serves as an excellent entry point for those interested in government relations and public policy.

Benefits

Four weeks of vacation annually

Performance-based bonus

Health, dental, and vision benefits

Opportunities for ongoing professional development

Supportive work environment

Qualifications

• Minimum of one year of experience in office administration or a related professional setting.
• Professional demeanor and strong interpersonal communication skills.
• Fluency in English; knowledge of French is a strong asset.

Responsibilities

• Prepare professional correspondence, memos, and client documentation.
• Organize and support 3Sixty events.
• Monitor and summarize legislative, government, and media developments.

Skills

Organizational skills

Time management

Interpersonal communication

Analytical thinking

Problem-solving

Written communication

Verbal communication

Education

Post-secondary education or college certificate program

Tools

Microsoft Office Suite

QuickBooks

SharePoint

Job description

This is your chance to join 3Sixty's team

Position : Administrative Assistant

Location : Downtown Ottawa | In-Person | Full-time

Are you highly organized, detail-oriented, and adept at managing multiple tasks with calm and precision? Would you thrive in a dynamic, collaborative environment surrounded by a talented team driven by curiosity, a commitment to excellence, and a passion for politics and strengthening Canada's health system? If so, we invite you to consider an exciting work opportunity with 3Sixty Public Affairs.

We are seeking a professional Administrative Assistant to serve as the central administrative resource, ensuring day-to-day operations run smoothly and representing the organization with a high degree of professionalism in all internal and external interactions. For those interested in a career in government relations and public policy, this role offers an excellent entry point into the field.

About 3Sixty Public Affairs

3Sixty is Canada's leading government relations firm specializing in the health sector. Our team of experts brings deep, practical experience from the business, not-for-profit and government sectors. We help clients navigate, interpret, and influence Canada's complex and evolving political and policy landscape. At 3Sixty, we value collaboration, integrity, and excellence – and we offer a dynamic and supportive work environment.

Key responsibilities

• Prepare professional correspondence, memos, and client documentation
• Organize and support 3Sixty events
• Monitor and summarize legislative, government and media developments
• Manage timesheets and calendar appointments
• Coordinate scheduling and meeting logistics for executives
• Arrange travel and process associated expenses
• Facilitate the onboarding of new clients and employees
• Provide operational support, such as uploading receipts to accounting software, reconciling company credit card statements and assisting with banking needs
• Execute general office duties such as serving as the first point of contact for callers and visitors, tracking and maintaining IT equipment and office supplies, database management, document scanning, photocopying, courier services, errands, office supply inventory and liaising with the office landlord and overseeing office maintenance

Qualifications and competencies

• Minimum of one year of experience in an office administration or related professional setting
• Post-secondary education or a college certificate program, or an equivalent combination of education and experience
• Exceptional organizational and time management skills
• Ability to manage competing priorities and adapt to changing demands
• Professional demeanour and strong interpersonal communication skills
• Analytical thinking and sound judgment in problem-solving
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with QuickBooks and SharePoint is an asset
• Capacity to work independently and as part of a team
• Fluency in English is required; knowledge of French is a strong asset

What we offer

• Four weeks of vacation annually
• Performance-based bonus
• Health, dental, and vision benefits
• Opportunities for ongoing professional development, including the potential to grow into a government relations analyst and consultant role based on interest and demonstrated ability
• A collaborative, collegial, and supportive work environment

Interested?

We'd love to hear from you. Please submit your resume and cover letter to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

For more information about our team and our work, visit :

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Administrative Assistant • Ottawa, Ontario, Canada