Administrative Assistant

National Research Council of Canada; Ottawa; Hybrid; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

National Research Council of Canada seeks an Administrative Assistant to support the Construction Research Centre. The role involves coordinating meetings, travel arrangements, preparing documents, and maintaining filing systems.

The candidate will assist with procurement and time coordination within a collaborative research environment. The position emphasizes accuracy, attention to detail, and strong customer service, in a bilingual or English-capable setting, with a potential hybrid work

Qualifications

• Experience providing administrative support services such as arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files, or data entry.
• Experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
• Experience in purchasing and/or procurement considered an asset.
• Experience using the SAP system, or a similar ERP system, considered an asset.

Responsibilities

• Coordinate meetings, events and seminars and arrange travel.
• Prepare correspondence, reports and presentations and maintain filing systems.
• Respond to general inquiries and provide information or guidance as needed.
• Procurement and non-salaried worker coordination as required.

Skills

Administrative support

Data entry

Travel coordination

Meeting coordination

Education

Secondary school diploma

Post-secondary admin education (asset)

Tools

MS Office

SAP ERP

Job description

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Priority may be given to the following designated employment equity groups: women, Indigenous Peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

* The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

OrganizationalUnit:Construction

Classification:AD-3

Duration: Various duration between one and three year

Language Requirements: Various language profiles (Bilingual Imperative CBC/CBC, BBB/BBB and/or English Essential)

Work arrangements: Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).

At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.

Discover the possible

The role

We are looking for an Administrative Assistant to support our Construction Research Centre. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The selected candidate provides general administrative support. Some of the duties of the position may include: coordinating meetings (including events and seminars); making and revising travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries.

Other duties associated with this research environment may include procurement, non-salaried worker coordination and time coordinator roles.

The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do!

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

• Experience providing administrative support services such as arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files, or data entry.
• Experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.

Experience in purchasing and/or procurement considered an asset.

Experience using the SAP system, or a similar ERP system, considered an asset.

Condition of employment

Reliability Status

For a Reliability Status, verification of background information over a period of 5 years is required.

Language requirements

Various (Bilingual Imperative BBB/BBB, CBC/CBC, and English)

Candidates will be assessed on the basis of the following criteria:

• Knowledge of office administration procedures and practices such as arranging meetings; making travel arrangements; processing travel claims and preparing correspondence considered a strong asset.
• Ability to demonstrate flexibility with changing priorities, and to manage multiple competing priorities.
• Ability to provide information, explain processes and respond to queries.
• Ability to demonstrate accuracy and attention to detail.
• Ability to use Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
• Ability to draft memos and correspondence considered an asset.
• Management services - Client focus (Level 2)
• Management services - Communication (Level 1)
• Management services - Initiative (Level 1)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile(s): Management Services ;

In addition, the incumbent who meets the language requirements will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2026, the NRC was chosen as one of Canada’s Top Employers for Young People, a National Capital Region Top Employer and Forbes Canada’s Best Employer.
• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one-year period.
• Candidates who have Second Language Evaluation (SLE) test results with the Public Service Commission should include these results with your application.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.

Closing Date: 19 October 2026 - 23:59 Eastern Time