Administrative Assistant

Innovative Access Inc.; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading provider in façade access solutions in Ottawa is seeking a reliable Administrative Assistant to handle various organizational tasks. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and a minimum of 2 years of experience in administrative support. Bilingualism in English and French is advantageous. This full-time position offers a pay range of $19.00-$25.00 per hour, with benefits including dental care, paid time off, and RRSP matching.

Benefits

Dental care

Extended health care

On-site parking

Paid time off

RRSP match

Qualifications

• Minimum of 2 years of experience in administrative or office support.
• Bilingualism in English and French is considered an asset.

Responsibilities

• Assist in the creation of new proposals and business documents.
• Manage shipping and delivery logistics.
• Respond to client emails and assist with general communications.
• Maintain office supplies inventory.
• Run errands to support business operations.
• Perform general administrative tasks as assigned.
• Provide bookkeeping support.
• Collaborate with team members to improve efficiency and workflows.

Skills

Strong organizational skills and attention to detail

Ability to manage multiple tasks and deadlines

Proficiency with Microsoft Office Suite

Strong communication skills, both written and verbal

Basic knowledge of bookkeeping

Bilingualism (English and French)

Valid driver’s license and access to reliable transportation

Job description

About Us

Innovative Access Inc. is a leading provider of advanced façade access and fall protection systems, specializing in creating safe, efficient, and cost-effective solutions for high-rise buildings. With decades of experience in the industry, our team delivers comprehensive services from preliminary design to installation, testing, and certification. We collaborate closely with architects, consultants, and contractors to ensure every project meets and exceeds safety standards and regulations. If you’re looking to be part of a dynamic, innovative company that is shaping the future of building maintenance, we invite you to join our team and help us continue providing industry-leading access solutions across Canada and beyond.

Job Description

We are looking for a reliable and detail-oriented Administrative Assistant to join our team. This role requires someone who can handle a wide variety of administrative and organizational tasks while ensuring smooth day-to-day operations.

Responsibilities

• Assist in the creation of new proposals and business documents
• Manage shipping and delivery logistics to ensure timely and accurate fulfillment
• Respond to client emails and assist with general communications
• Maintain office supplies inventory and place orders when needed
• Run errands to support business operations
• Perform general administrative tasks as assigned
• Provide bookkeeping support, including data entry and basic record-keeping
• Collaborate with team members to improve efficiency and workflows

Experience and Qualification

• minimum of 2 year experience in administrative or office support experience

Skill and attributes

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Strong communication skills, both written and verbal
• Basic knowledge of bookkeeping considered an asset
• Bilingualism (English and French) is an asset.
• Valid driver’s license and access to reliable transportation (for errands)

Job Types: Full-time, Permanent

Pay: $19.00-$25.00 per hour

Expected hours: 40 per week

Benefits

• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match

Ability to commute/relocate:

• Ottawa, ON (K1J): reliably commute or plan to relocate before starting work (required)

Language:

• French (required)

Licence/Certification:

• Drivers licence (required)

Location:

• Ottawa, ON (K1J) (required)

Work Location: In person