Administrative Assistant

National Research Council Canada / Conseil national de recherches Canada; Ottawa; Hybrid; CAD 49,000 - 66,000; Full time

Job summary

Join the National Research Council Canada as an Administrative Assistant supporting the Security Branch. This role is pivotal in facilitating security screening processes and requires organization, attention to detail, and proficiency in Microsoft Office. The position offers a hybrid work arrangement, competitive salary, and a supportive work environment where creativity and teamwork are valued. The NRC is recognized as one of Canada's top employers, providing opportunities for professional growth.

Benefits

Robust pension plan

Comprehensive health and dental coverage

Bilingualism Bonus

Office closure at the end of December

Qualifications

• Experience managing shared calendars and scheduling meetings.
• Proficiency in drafting and proofreading correspondence.
• Experience with expense tracking and reimbursement processes.

Responsibilities

• Provide general administrative support to the security screening team.
• Coordinate with clients and submit fingerprints to the RCMP.
• Prepare correspondence, reports, and maintain filing systems.

Skills

Client focus

Communication

Initiative

Results orientation

Teamwork

Education

Completion of secondary school

Tools

Microsoft Office Suite

Job description

Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

The Employment Equity Act , which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Ottawa

Organizational Unit: Security Branch

Classification: AD-3

Tenure: Term

Duration: 2 years

Language Requirements: Bilingual Imperative BBB/BBB

Work Arrangements:Due to the nature of the work and operational requirements, this position is eligible for a hybrid work arrangement (combination of working onsite and telework). Employees in this position who telework will be required to travel to the identified work site at least three times per week or a minimum of 60% of their regular work schedule at their own expense.

At NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the hiring team using the contact information below.

Discover the possible

Anything is possible at the National Research Council (NRC), recently named one of Canada’s 2025 Top Employers for Young People, a 2025 Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The Role

We are looking for an Administrative Assistant to support our Security Branch. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Administrative Assistant provides general administrative support to the security screening team. Some of the duties of the position may include: providing guidance and support to individuals in regards to the Government of Canada Security Screening process, coordinating with clients, taking and submitting fingerprints to the RCMP, preparing correspondence, reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries. Other duties may include providing back-up to other administrative positions.

The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do!

This position will appeal to a person who is well organized and detail-oriented, and who enjoys working as part of team to deliver excellent client service.

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Experience and proficiency in the use of Microsoft Office suite including Word, Excel, Power Point and Outlook.
• Experience managing shared calendars, scheduling meetings, and using email tools.
• Experience with expense tracking and reimbursement processes.
• Experience in drafting and proofreading correspondence to clients.
• Experience making travel arrangements and processing travel claims.
  
  

Condition of Employment

Secret Clearance

A thorough security clearance process will be applied.

For a Secret Clearance, verification of background information over a period of 10 years is required. Individuals must have lived in Canada for a sufficient period of time to enable the security screening process.

Language Requirements

Bilingual Imperative BBB/BBB

Information on language requirements and self-assessment tests

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

• Ability to be proficient in planning and prioritizing tasks effectively on a daily basis within a timely manner.
• Ability to handle confidential information with discretion.
• Ability to demonstrate accuracy and attention to detail.
• Ability to use Microsoft Office Suite (Outlook, Word, Excel and PowerPoint.
• Ability to complete travel claims accurately and in a timely manner.
  
  

Behavioural Competencies

• Management services - Client focus (Level 2)
• Management services - Communication (Level 1)
• Management services - Initiative (Level 1)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)
  
  

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

View all competency profiles

Compensation

From $49,665 to $65,854 per annum.

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2025, the NRC has been chosen as one of Canada’s Top Employers for Young People, the National Capital Region’s Top Employers and Forbes Canada’s Best Employers.
• This position is being advertised internally and externally simultaneously, however first consideration will be given to internal NRC applicants.
• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.
  
  

Please direct your questions, with the requisition number (24028) to:

E-mail: [e-mail]

Telephone: [phone]

Closing Date: 18 June 2025 - 23:59 Eastern Time

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