administrative assistant

www.canadainternational.gc.ca - Jobboard; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local fitness center in Ottawa is seeking an Administrative Assistant to support the HR department with a variety of tasks, including staff training, grievance procedures, and daily operations management. Applicants should have a Bachelor's degree and between 2 to 3 years of related experience. This is a full-time, on-site position offering a salary of $36.00 per hour and requires strong multitasking and communication skills.

Benefits

Free parking available

Learning/training paid by employer

Team building opportunities

Qualifications

• 2 years to less than 3 years of experience in a relevant field.
• Bachelor's degree is required.
• Ability to work independently and under pressure.

Responsibilities

• Assist with staff consultation and grievance procedures.
• Coordinate activities of the HR department.
• Supervise and train staff.

Skills

Multitasking

Excellent oral communication

Attention to detail

Time management

Team player

Education

Bachelor's degree

Tools

Google Docs

MS Excel

MS Office

Job description

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Job details

administrative assistant

Posted onAugust 02, 2025 by Employer details Cooligan Martial Arts & Fitness

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Job details

Education: Bachelor's degree. Tasks: Assist with staff consultation and grievance procedures. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Direct and control daily operations . Evaluate daily operations . Motivate staff. Open and distribute mail and other materials. Plan and organize daily operations. Review HR projects to assure compliance with laws and regulations . Supervise other workers. Train staff. Establish and implement policies and procedures. Train other workers. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Oversee the classification and rating of occupations. Schedule and confirm appointments. Manage contracts. Manage training and development strategies. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Oversee development of communication strategies. Compile data, statistics and other information. Oversee the preparation of reports. Respond to employee questions and complaints. Organize staff consultation and grievance procedures. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Recruit and hire workers and carry out related staffing actions. Maintain and manage digital database. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Conduct performance reviews. Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury. Supervise office and volunteer staff. Supervision: 5-10 people. Computer and technology knowledge: Google Docs. Jira. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Electronic scheduler. Database software. Project management software. Social Media. Accounting software. Desktop publishing software. Human resources software. MS Office. Simply Accounting. Adobe Acrobat Reader. Google Drive. Area of work experience: Purchasing, procurement and contracts. Human resources. Specialization or experience: Employee engagement. Area of specialization: Correspondence. Reports and records. Contracts. Statistics. Financial statements. Invoices. Charts, tables, graphs and diagrams. Project management. Business process management. Facility management. Accounting. Transportation/travel information: Own vehicle. Willing to travel. Valid driver's licence. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Organized. Team player. Accurate. Reliability. Time management. Adaptability. Accountability. Due diligence. Quick learner. Screening questions: Are you available for shift or on-call work?. Are you willing to relocate for this position?. Do you have previous experience in this field of employment?. Do you have the above-indicated required certifications?. What is the highest level of study you have completed?. What is your current field of study?. What is your current level of study?. Experience: 2 years to less than 3 years. Other benefits: Free parking available. Learning/training paid by employer. Team building opportunities.

• Location 12 Cedarow Court Stittsville , ON K2S 1V6
• Work location On site
• Salary $ 36.00 HOUR hourly / 30 hours per week
• Terms of employment Permanent employment Full time
• Overtime required, Morning, Day, Evening, Weekend, On call, Flexible hours
• Starts as soon as possible
• Benefits:Other benefits
• vacancies 1 vacancy
• Source Job Bank #3368694

• 12 Cedarow CourtStittsville, ONK2S 1V6

Overview

Languages

English

Education

• Bachelor's degree

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Organize staff consultation and grievance procedures
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• Google Docs
• Jira
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• Project management software
• Social Media
• Accounting software
• Desktop publishing software
• Human resources software
• MS Office
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive

Area of work experience

• Purchasing, procurement and contracts
• Human resources

Specialization or experience

• Employee engagement

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Business process management
• Facility management
• Accounting

Additional information

Transportation/travel information

• Own vehicle
• Willing to travel
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence
• Quick learner

Benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• Team building opportunities

Who can apply for this job?

You can apply if you are:

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2025-09-01

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

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