administrative assistant

Minimum Requirements

• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 3 years to less than 5 years

Work Setting

• Business services

Budgetary Responsibility

• $4,000,001 - $8,000,000

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Conduct performance reviews

Supervision

• 1 to 2 people
• 5-10 people

Computer and Technology Knowledge

• Google Docs
• MS Outlook
• MS Windows
• Social Media
• MS Office
• Adobe Acrobat Reader
• LinkedIn
• WordPerfect

Technical Terminology

• Business

Area of Work Experience

• Purchasing, procurement and contracts

Area of Specialization

• Reports and records
• Contracts

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal Suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner