Administrative Assistant

Englobe; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Job summary

Englobe is seeking a dynamic administrative professional to support various projects in the environment and engineering sectors. Key responsibilities include providing customer service, managing schedules, and assisting with documentation. Ideal candidates will possess strong organizational skills, a post-secondary education in administration, and a minimum of 2 years’ experience in similar roles. Enjoy a flexible work environment with opportunities for professional growth and a full benefits package.

Benefits

Real flexibility

Opportunities for professional growth

Access to a free telehealth service

Full range of benefits including group insurance

Confidential employee assistance program

Qualifications

• Minimum of 2 years’ experience in an administrative role.
• Experience in a Consulting, Engineering, or Science firm is an asset.
• Exceptional written and oral English communication skills.

Responsibilities

• Providing exceptional customer service to employees and clients.
• Maintaining filing systems and databases.
• Fulfilling receptionist duties and providing accounting support.

Skills

Organization

Communication

Research

Time Management

Education

Post-Secondary degree or diploma in Office Administration, Business Administration

Tools

Microsoft Office

Job description

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations.

Englobe - Who we are

At Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come.

Does this sound like the right fit for you? Learn more about the role !

If you are a dynamic individual who excels in organization and enjoys assisting others, we would love to hear from you! Your key duties will include :

Your main responsibilities

• Apply and promote Englobe's health and safety rules;
• Providing exceptional customer service internally and externally to employees and clients;
• Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding, and filing;
• Conducting research, compiling data, and preparing documents;
• Performing administrative responsibilities including maintaining filing systems and databases, managing schedules, booking meetings and travel, maintaining and ordering office supplies, shipping and receiving environmental samples, field gear and documents, recording and distributing meeting minutes;
• Fulfilling receptionist duties including greeting and assisting clients, accepting and distributing mail, answering phones;
• Providing accounting support to include : Accounts Receivable, coding and obtaining approval on invoices;
• Executing prescribed technical procedures, safe work practices and work plans;
• Performing other related duties as required.

What makes you unique

• Post-Secondary degree or diploma in Office Administration, Business Administration required;
• Ability to travel within the region to support office errands, as required;
• Minimum of 2 years’ experience in an administrative role in an office environment required;
• Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;
• Exceptional written and oral English communication skills;
• Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
• Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;
• Strong research and writing skills, ability to present information concisely and clearly;
• Excellent organizational skills, ability to implement and maintain systems of organization;
• Ability to meet tight deadlines, multi-task and thrive in a fast-paced environment;
• Demonstrated sensitivity and consideration for occupational health and safety.

What makes Englobe unique

At Englobe, you'll have the opportunity to work on a variety of projects of every size and scope. You'll work in an organization that values you and your experience, and allows you to grow.From day one, you'll enjoy the following benefits :

• Real flexibility;
• Multiple opportunities for professional growth, mentoring and skills development;
• Access to a free telehealth service;
• A full range of benefits (including cost-sharing group insurance and a group RRSP);
• A confidential employee assistance program for you and your family.

What our employees say about us

At Englobe, I feel listened to. The leaders are accessible and always available to support me. Every day, I work with experts who inspire me and help me progress. The projects are cool, and I can see my career evolving. What's more, the people are friendly, warm and helpful! Englobe gives me a lot of flexibility, and the work-life balance is perfect for my family. - Digital Marketing Specialist

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