administrative assistant

Sander Geophysics; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A Canadian geophysical company in Ottawa is seeking an Administrative Assistant to provide comprehensive support in daily operations. This role requires strong organizational skills and the ability to multitask effectively. Key responsibilities include handling communication, maintaining office supplies, and assisting with data management. Ideal candidates possess prior experience in similar roles and have proficiency in Microsoft Office applications. A collaborative work environment with various benefits is offered, emphasizing inclusivity and support for diverse employment groups.

Benefits

Dental plan

Health care plan

Paramedical services coverage

Vision care benefits

Group insurance benefits

Life insurance

Free parking available

On-site amenities

Travel insurance

Qualifications

• 1 year to less than 2 years of experience is preferred.
• Must be able to work on-site in Ottawa, Ontario.
• Familiarity with scientific terminology is a plus.

Responsibilities

• Open and distribute mail and other materials.
• Answer telephone calls and relay messages.
• Compile data and maintain inventory.
• Greet visitors and direct them appropriately.
• Type and proofread correspondence and documents.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Organized

Team player

Reliable

Time management

Adaptability

Accountability

Dependability

Education

College/CEGEP

Tools

MS Excel

MS PowerPoint

MS Word

MS Office

Job description

Overview

Languages

English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Open and distribute mail and other materials
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Perform data entry

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Word
• MS Office

Technical terminology

• Scientific

Additional information

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

Health benefits

• Dental plan
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance

Other Benefits

• Free parking available
• On-site amenities
• Parking available
• Travel insurance

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)