Administrative Assistant

David Aplin Recruiting; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is looking for a proactive Administrative Assistant to join their dynamic team in Ottawa. This short-term contract role is perfect for someone who thrives in a fast-paced office environment and possesses strong organizational and communication skills. You'll be responsible for providing comprehensive administrative support, managing schedules, and ensuring smooth office operations. This opportunity allows you to showcase your multitasking abilities while contributing to a collaborative work atmosphere. If you're ready to hit the ground running and make an impact, this position is for you!

Qualifications

• Strong communication and organizational skills are essential.
• Ability to multitask and work independently in a fast-paced environment.

Responsibilities

• Provide administrative support and manage schedules.
• Prepare documents and maintain filing systems.
• Greet visitors and handle inquiries.

Skills

Organizational Skills

Communication Skills

Multitasking

Detail-oriented

Education

Previous administrative or office experience

Tools

Microsoft Office Suite

Job description

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We are seeking an Administrative Assistant for a short-term contract in Ottawa, starting immediately. This position requires someone who is organized, detail-oriented, and able to hit the ground running in a fast-paced office environment.

Responsibilities:

1. Provide administrative and clerical support to the team
2. Manage schedules, appointments, and meeting coordination
3. Prepare and proofread documents, reports, and correspondence
4. Maintain filing systems and handle data entry tasks
5. Greet visitors and respond to general inquiries
6. Assist with office supply inventory and ordering

Minimum Requirements:

1. Previous administrative or office experience
2. Strong communication and organizational skills
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
4. Ability to multitask and work independently
5. Reliable, punctual, and adaptable to new environments

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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