administrative assistant

www.canadainternational.gc.ca - Jobboard; Ottawa; On-site; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their team in a fast-paced environment. This role involves a variety of responsibilities, including motivating staff, managing office procedures, and maintaining filing systems. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to multitask effectively. With a focus on client service and organizational excellence, this position offers a unique opportunity to contribute to a dynamic workplace. If you are looking for a rewarding career where you can make a difference, this role is perfect for you.

Benefits

Mileage paid

Free parking available

Qualifications

• 3-5 years of experience in administrative roles.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Motivate staff and manage office procedures.
• Schedule appointments and maintain filing systems.
• Perform data entry and basic bookkeeping tasks.

Skills

Multitasking

Oral Communication

Written Communication

Time Management

Attention to Detail

Education

Bachelor's degree or equivalent experience

Tools

MS Excel

MS Outlook

MS Windows

MS Word

Database software

Simply Accounting

IBM Lotus

Electronic scheduler

MS Office

Job description

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Job details

Administrative Assistant

Posted on March 28, 2025 by Jack R. Bowerman, CPA - Professional Corporation

Job Overview

Location: Nepean, ON

Salary: $26.00 to $44.00 per hour (To be negotiated) / 37.5 to 44 hours per week

Terms of Employment: Permanent, Full-time

Workplace Information: On site

Education

• Bachelor's degree or equivalent experience

Experience

3 years to less than 5 years

Responsibilities

• Motivate staff
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks

Computer and Technology Knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• IBM Lotus
• MS Office
• Simply Accounting

Transportation/Travel Information

• Own vehicle
• Valid driver's licence
• Public transportation is not available

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Physically demanding

Personal Suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

• Mileage paid
• Free parking available

Who Can Apply for This Job?

You can apply if you are:

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised Until

2025-04-27

Important Notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.