Administrative Assistant

Baycrest; Old Toronto; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking dynamic Administrative Assistants to support the Ontario Centres for Learning, Research & Innovation at Baycrest. This temporary 6-month contract role involves performing essential administrative functions to ensure efficient operations. Responsibilities include scheduling meetings, managing databases, and providing high-quality customer service. Ideal candidates will have a background in business administration, strong communication skills, and the ability to thrive in a fast-paced environment. If you're ready to contribute to innovative healthcare education, this opportunity is for you!

Qualifications

• Minimum 2 years relevant experience in administrative support.
• Undergraduate degree or diploma in business administration preferred.

Responsibilities

• Coordinate meetings and events, assist with funding applications.
• Maintain office security and manage daily mail and deliveries.

Skills

Customer Service

Analytical Problem-Solving

Communication Skills

Detail-Oriented

Time Management

Adaptability to New Technology

Education

Undergraduate Degree in Business Administration

College Diploma in Related Field

Tools

Microsoft Office Suite

Survey Tools/Polling Software

Zoom

Job description

FUTURE OPPORTUNITY with the Ontario Centres for Learning, Research & Innovation in Long-Term Care at Baycrest

ADMINISTRATIVE ASSISTANTS NEEDED

Temporary 6-month contract

Job Summary

The administrative assistant performs administrative functions that support the effective and efficient program and operation at the Ontario Centres for Learning, Research & Innovation (Ontario CLRI) at Baycrest.

Key Responsibilities

• Schedules, coordinates and assists with meetings, activities, events, staff, trainees, and visitors
• Set up Zoom settings and invitations, take minutes and distribute meeting information to attendees
• Updates client account information, and distribution lists, as well as other databases
• Assists with funding applications and financial paperwork
• Assists with committee meetings
• Assists with disseminating contracts and payroll
• Adheres to policies and procedures for Baycrest employees
• Receives and processes payments/refunds for memberships, services, and products
• Receives and distributes daily mail/deliveries
• Maintains office security by following safety procedures and controlling access via the Reception Desk (visitor badges, etc.)
• Provides administrative support for ad hoc items

Qualifications and Competencies

• Undergraduate degree, college diploma, or certificate in business administration or in a related field (Education, eLearning, Computer Technology, or other related field) is preferred
• Minimum 2 years of relevant work experience
• Knowledge of long-term care and older adults is an asset
• Comfort and experience learning new technology
• A desire to provide high-quality customer service experiences for end users
• Enjoys working in a fast-paced, innovative environment
• Willingness to learn and take initiative as appropriate
• Ability to navigate multiple competing priorities
• Detail-oriented, with analytical problem-solving ability
• Ability to prioritize/manage competing deadlines
• Excellent oral and written communication skills
• Proficient in Microsoft Office including Word, Excel, Outlook, and PowerPoint
• Interest in learning about education, project management, and/or evaluation is an asset
• Interest in innovative approaches to healthcare education
• Experience with survey tools/polling software is an asset

HIRING MULTIPLE CANDIDATES! APPLY TODAY!

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

EXTERNAL APPLICANTS: Please submit your application online by clicking the Apply button below.

Remarkable people of Baycrest are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at [e-mail] or 416-785-2500, ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen. Such exemptions will be considered on a case-by-case basis.