Administrative Assistant

Muir Tapes & Adhesives; Oakville; On-site; CAD 42,000 - 49,000; Full time

Job summary

A leading supplier in the adhesive industry is seeking an Admin Assistant to enhance workplace culture and support the administrative team. The role involves greeting guests, maintaining office organization, and assisting with HR and marketing tasks. The ideal candidate will have strong customer service skills and a background in administration, ensuring a positive experience for all visitors and employees.

Benefits

Paid vacation and sick days

Extended health benefits

Quarterly bonuses

Activity Allowance

Qualifications

• 2+ years in a front desk, Reception or Admin Assistant role.
• 3+ years of customer service experience.
• Excellent written and verbal communication in English.

Responsibilities

• Greeting guests and employees and connecting them with the right people.
• Maintaining common areas such as reception area and meeting rooms.
• Ordering office and kitchen supplies.

Skills

Customer Service

Digital Creativity

Attention to Detail

Organization Skills

Communication

Education

Post-secondary diploma in Business or related field

Tools

MS Office

Photoshop

Canva

Job description

About Us

Muir Tapes and Adhesives (MTA) is a leading supplier to automotive and industrial manufacturers. MTA began as 3M’s original Canadian distributor, creating custom products for businesses needing specialty tapes and adhesives. Over the past 65 years, the company has grown and evolved into a leading tape converter, offering a variety of solutions to a wide range of customers, from key tier 2 automotive part suppliers, to unique industrial manufacturers. We are a customer centric organization, driven to succeed. We operate with a continuous improvement mindset and a culture of ONE TEAM working together to achieve greatness. Our sole mission is to help manufacturers make things better.

About The Role

As we bring our company’s success to the next level, we need people who are passionate about creating a great workplace culture, enjoy engaging with others and foster a team environment.

As part of the Administrative and Human Resources team, you will be challenged daily to help source and maintain office inventory, ensuring company files are maintained and up to date, and getting the right resources in place for our employees and guests to have the best work experience. The ideal candidate will be someone who takes initiative in finding answers and solutions in new resources and is active in engaging with others.

What You'll Do

As an Admin Assistant, you are the first point of contact for all people that enter the building or call into our office, your top priority is providing guests and employees with a positive experience. This ranges from ensuring all common areas are neat and tidy, to answering and directing calls in a professional and friendly manner, ensuring the office is stocked and ready for each day, to coordinating events and activities. The Admin Assistant is a key role that helps our office and staff function on a daily basis ensuring that our workplace is ready for what's to come, this includes but is not limited to the following:

Key Responsibilities

• Greeting guests and employees and connecting them with the right people
• Monitoring and directing the phone calls, general emails and faxes
• Maintaining common areas such as reception area, meeting rooms, server room & kitchen
• Filing on a daily basis and taking ownership on maintaining the physical and digital filing systems
• Ordering office and kitchen supplies
• Maintaining office and kitchen inventory
• Assisting with HR and Marketing tasks such as creating announcements, invitations, logos and letterheads, party planning and assisting with internal promotional items
• Updating the digital company communication board
• Scanning, photocopying, faxing documents as needed
  
  

Ordering catering and preparing rooms for meetings

Qualifications

• 2+ years in a front desk, Reception or Admin Assistant role
• 3+ years of customer service experience
• Digital creativity and Design - using Photoshop or Canva
• Completion or working towards post-secondary diploma in Business or a Business related field (Marketing, Accounting, Human Resources, Economics).
• Desire for continuous learning & improvement
• Strong attention to detail, listening skills and initiative
• Excellent written and verbal communication in English
• Legally able to drive in Ontario with full access to your own vehicle
• Organization skills
• Proficient in MS office (Word, Excel, Outlook)
  
  

This position is fully on-site, and may occasionally you require to use your own vehicle to pick up supplies or catering, access to a vehicle daily is a necessity.

Why MTA?

MTA has been awarded the Canadian Business Excellence award 3 years in a row. As an employer dedicated to employee growth and wellbeing, we aim to provide opportunities for our employees to learn which set them up for future success while offering hours that reflect a healthy work life balance. Extended health bonuses

• Paid vacation and sick days
• Extended health benefits
• Quarterly bonuses
• Activity Allowance
  
  

The Pay Range For This Role Is

42,000 - 49,000 CAD per year(MTA (HQ) - Oakville)