administrative assistant

Kasper Bus Lines; Northwestern Ontario; On-site; CAD 45,000 - 55,000; Full time

Job summary

An interurban transportation company in Northwestern Ontario is seeking an experienced administrative professional for a full-time role. The candidate will oversee operations, manage staff, and ensure seamless communication within the team. Ideal candidates possess strong communication skills, organizational capabilities, and at least 2 years of relevant experience in administrative functions. This position requires full-time onsite work.

Benefits

Free parking available

Bonus

Qualifications

• 2 to 3 years of relevant experience in administrative roles.
• Experience in the transportation industry is an asset.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Coordinate the flow of information within the team.
• Manage training and development strategies.
• Supervise office and volunteer staff.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Attention to detail

Organized

Team player

Education

College diploma or equivalent experience

Tools

Microsoft Excel

Google Docs

Sage Accounting Software

Workday

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

2 years to less than 3 years. On site. Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Transportation, communication and utilities

Budgetary responsibility

• $500,001 - $1,500,000

Responsibilities

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire staff
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Supervision

• 16-20 people

Experience and specialization

Computer and technology knowledge

• Automatic data processing (ADP)
• Electronic medical records
• Google Docs
• Microsoft Visio
• Sage Accounting Software
• Workday
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• Information technology
• MS Project
• Project management software
• Social Media
• Accounting software
• Human resources software
• ACCPAC
• Quick Books
• Google Drive
• WordPerfect
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts
• Human resources
• Tourism

Specialization or experience

• Employee engagement

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Business process management
• Corporate social responsibility
• Facility management
• Accounting
• Payroll services

Additional information

Transportation/travel information

• Valid driver’s licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

Financial benefits

• Bonus

Other Benefits

• Free parking available

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

• Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

• Support for newcomers and refugees

• Supports newcomers and/or refugees with foreign credential recognition

• Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

• Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans

• Support for Indigenous people

• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

• Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers

• Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Interurban and Rural Bus Services