Administrative Assistant

PCL Constructors Westcoast Inc.; North Vancouver; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading construction firm in North Vancouver is looking for an Administrative Assistant. You will support daily operations, maintain stakeholder relationships, and manage documents. Ideal candidates have a high school diploma, relevant experience, and strong communication skills. Proficiency in Microsoft Office is essential for this dynamic role.

Qualifications

• 1 year of experience in an administrative role or equivalent.
• Ability to handle confidential information with discretion.
• Proficient in creating and editing documents.

Responsibilities

• Perform administrative tasks for manager and team.
• Maintain customer-focused relationships with stakeholders.
• Ensure document control and compliance.

Skills

Excellent communication skills

Multitasking

Document management

Interpersonal skills

Education

High school diploma

Associates or bachelor's degree in office administration

Tools

Word

Outlook

PowerPoint

Excel

Adobe

OneNote

Job description

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering telephone calls and taking messages for manager, department, or team members.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Assisting with planning meetings and events, including arranging catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itineraries.
• Ordering office supplies for the department as requested.
• Supporting mail distribution and courier requests.
• Greeting visitors, answering their questions, directing them to meeting rooms, and connecting them with employees.

Qualifications

• High school diploma.
• Associates or bachelor’s degree, diploma, or certificate in office administration considered an asset.
• At least 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to handle confidential information with discretion.
• Ability to manage difficult situations calmly under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Proficiency in creating, editing, proofreading, and formatting documents and presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.