Administrative Assistant

MaRayTech Consulting Ltd.; North Bay; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to join their dynamic team. This role is pivotal in ensuring smooth administrative operations across departments while providing essential support to the Performance Partnering Team. You will engage in a variety of tasks, from managing communications and financial reporting to maintaining confidentiality and accuracy in documentation. If you thrive in a collaborative environment and possess strong administrative skills, this opportunity offers a chance to grow within a supportive company that values professional development and team success.

Benefits

Competitive salary

Team performance bonus

Pension contribution

Health Insurance

Life Assurance

Maternity & Paternity Leave

Sick leave

Additional annual leave based on length of service

Support for professional development

Sports and social events

Qualifications

• Previous experience in a clerical or administrative role is essential.
• Strong communication and interpersonal skills are required.

Responsibilities

• Support the Performance Partnering Team with administrative tasks.
• Reconcile bank transactions and manage supplier payments.

Skills

Microsoft Office

Communication Skills

Organisational Skills

Minute Taking

Email Management

Job description

We are MaRayTech Consulting Ltd., an IT services provider with a focus on the financial sector that primarily serves insurance companies, banks, and FinTechs.

We have a fantastic new job opportunity for an Administrative Assistant with previous admin experience in a customer-focused environment, strong administration skills, including minute taking, letter writing, and email management, excellent communication, organisation, and IT skills.

As the Administrative Assistant, you will be responsible for supporting the Performance Partnering Team and wider Operations colleagues, ensuring that administrative processes run smoothly and efficiently.

As an Administration Assistant, you will take on a dual role, supporting and co-ordinating finance and administration tasks across all departments, ensuring efficiency and accuracy.

Receiving training on financial tasks, you will learn to reconcile payments, assist in financial reporting, and oversee bookkeeping management as well as providing general administrative support across the company, including booking travel and ordering office supplies.

You will also raise purchase and sales orders, manage supplier payments and MaRayTech accounts, and maintain meeting minutes.

Additionally, you will:

1. Reconcile bank transactions and ensure financial accuracy across accounts
2. Manage internal telephone queries and co-ordinate office communications
3. Liaise with clients regarding credit and debt

Skills and Qualifications:

1. Strong knowledge of Microsoft Office packages
2. Previous experience of working in a similar clerical or administrative role
3. Excellent telephone manner, with strong communication and interpersonal skills
4. Strong written and oral communication skills
5. High degree of discretion dealing with confidential information

Benefits including:

1. Competitive salary
2. Team performance bonus
3. Pension contribution
4. Health Insurance
5. Life Assurance
6. Maternity & Paternity Leave
7. Sick leave
8. Additional annual leave based on length of service
9. Support for professional development
10. Sports and social events