Administrative Assistant

NES Fircroft; Norman Wells; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established industry player seeks a proactive administrative support professional to join their team. In this part-time role, you will provide essential administrative assistance, including scheduling, record keeping, and event coordination. With a focus on strong organizational and communication skills, you will support leadership and ensure seamless operations within the department. This role offers a unique opportunity to be part of a global leader in engineering staffing, where your contributions will directly impact the efficiency and success of various projects. If you thrive in a dynamic environment and are looking to make a difference, this position is perfect for you.

Qualifications

• 2-3 years of administrative experience required.
• Proficiency in MS Office and strong communication skills needed.

Responsibilities

• Provide administrative support, including scheduling and record keeping.
• Coordinate events and manage confidential records.

Skills

Administrative Experience

MS Office (Word, Excel, PowerPoint)

Customer Service

Verbal Communication

Written Communication

Organizational Skills

Multi-tasking

Tools

Email Systems

Job description

MAIN FUNCTIONS
Provides administrative support to a department or individual. Duties may include typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Position will receive direction and support.

SKILLS AND QUALIFICATIONS
Must have 2-3 years of administrative experience with medium expertise in MS Office (Word, Excel and PowerPoint), email systems, strong administrative coordination abilities and customer service experience. Excellent verbal and written communication skills.

On-site administrative duties:

• General admin support (photo copying, laminating, shredding)
• Mailroom duties (sending/receiving documents/supplies by mail/post or courier/etc.)
• Materials and supplies ordering and coordination/stocking office furniture, ergo equipment stationary room, trinket room verification
• Emergency response support- room organization and supporting ERT members as necessary
• Event coordination
• Printer/copier support
• Other onsite IT support
• Hiring support (internet posting, setting interviews, etc.)
• Community events support (coordination)
• Confidential records management and filing/file room SME
• Supporting overall Leadership with administrative needs.
• Duties are subject to change

Work Schedule: Part time role. 5 days per week, 4-6 hours per day. 30 hrs per week.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.