administrative assistant

JPS Construction Group Ltd.; Nisku; On-site; CAD 35,000 - 55,000; Full time

Job summary

A leading company in construction is seeking an Administrative Assistant to support daily operations. Responsibilities include scheduling, customer service, data entry, and maintaining filing systems. The ideal candidate should have strong communication skills, be detail-oriented, and able to work in a fast-paced environment, with at least a high school diploma. This is an on-site position located in Nisku, Canada.

Qualifications

• Experience of 7 months to less than a year in an office environment.
• Proficiency in MS Office suite.
• Ability to multitask and work under pressure.

Responsibilities

• Plan and organize daily operations.
• Record and prepare minutes of meetings.
• Provide customer service and basic bookkeeping tasks.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Time management

Organized

Client focus

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

Adobe Acrobat Reader

Google Drive

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Social Media
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail
  
  

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner