Administrative Assistant

Dawland Farms & Landscaping; Niagara-on-the-Lake; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local landscaping company in Niagara-on-the-Lake is seeking an experienced Administrative Assistant. The role involves supporting daily operations, managing schedules, and communicating with clients. The ideal candidate has a minimum of 3 years of administrative experience, is exceptionally organized, and possesses strong communication skills. This full-time position offers a pay range of $18.00-$23.00 per hour with benefits including dental care and health care.

Benefits

Dental care

Extended health care

On-site parking

Qualifications

• Minimum 3 years of administrative experience.
• Proven track record supporting senior management.
• Exceptional organizational skills and multitasking ability.

Responsibilities

• Provide administrative assistance to the General Manager.
• Manage calendars and coordinate meetings.
• Serve as a point of contact for client inquiries.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

CRM tools usage

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

Provide proactive administrative assistance to the General Manager and ownership team to keep day-to-day operations organized and on schedule

Help manage calendars, send reminders, and ensure timely follow-ups on tasks and communications

Prepare internal reports, meeting agendas, and key documentation

Coordinate schedules and book internal and external meetings with stakeholders

Track progress on key initiatives and action items

Support high-level communications and manage follow-ups with clients, vendors, and partners

Client Communication & Scheduling

• Serve as a consistent point of contact for client inquiries, updates, and scheduling needs
• Coordinate consultations, site visits, and walkthroughs between clients and internal staff
• Prepare and send professional client documents such as proposals, agreements, and invoices
• Monitor project timelines and ensure timely follow-ups with clients for feedback and approvals

Team Coordination

• Assist in creating and adjusting crew schedules based on project requirements
• Communicate updates between field teams and management regarding job progress and client needs
• Collect and organize timesheets, job reports, and materials usage from team leads
• Track job progress, manage punch lists, and support project close-out documentation

Office Administration

• Maintain organized digital and physical filing systems
• Monitor and restock office and job site supplies as needed
• Track compliance documentation (WSIB, insurance, safety forms, etc.) to ensure all requirements are up to date

Additional Notes

This role can be fast-paced, especially during peak seasons. The ideal candidate will be able to adapt quickly and handle urgent tasks as they arise with professionalism and efficiency.

Qualifications

• Minimum 3 years of administrative experience (experience in landscaping, construction, or service industries is an asset)
• Proven track record of supporting senior management or leadership teams
• Strong written and verbal communication skills
• Exceptionally organized and capable of managing multiple tasks and priorities
• Proficient in Microsoft Office, Google Workspace, and project management or CRM tools (e.g., LMN, Jobber)
• Discreet, professional, and reliable in handling confidential information
• Positive attitude with a strong sense of ownership and accountability

Job Type : Full-time

Pay : $18.00-$23.00 per hour

Expected hours : 40 per week

• Dental care
• Extended health care
• On-site parking

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Consumer Services

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