Administrative Assistant

About Us: Brunel is partnered with a large Oil and Gas company, seeking a motivated and organized Administrative Assistant to join their team and provide essential support to their staff at their Nanticoke facility. Please note this is a 12 month+ contract role, and will be part-time (20 hours+ per week) and on-site 2-3 days a week.

Job Summary: The Administrative Assistant will perform a variety of administrative and clerical tasks to support the facility and ensure the efficient operation of the office. The ideal candidate is a proactive individual with excellent organizational skills, strong attention to detail, and the ability to handle multiple tasks simultaneously.

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Support with staffing and hiring needs
• Oversee scheduling of staff shifts and rotations, as well as any vacation and payroll changes

Requirements:

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of SAP or similar purchasing systems will be an asset.
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Able to commute daily to the Nanticoke facility
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task