Administrative Assistant

AtkinsRéalis; Montreal (administrative region); On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid working culture

Generous time-off policies

Flexible benefits

Job summary

AtkinsRéalis is seeking a detail-oriented Administrative Assistant for its Montréal head office. The role focuses on keeping day-to-day office operations smooth, coordinating workspace needs, and serving as the main contact for vendors and facilities partners.

You will support onboarding, security processes, and governance while ensuring efficient administrative workflows across Montréal and Toronto. Proficiency in French and English is required.

Qualifications

• Proven experience in office coordination or office management within a professional environment.
• Ability to manage multiple priorities independently and effectively.
• Strong commitment to delivering exceptional internal customer service.
• Excellent organizational and problem-solving skills.
• Ability to thrive in a fast-paced and evolving environment.
• Proficiency in French and English, both spoken and written.
• This position requires knowledge of English for interaction with English-speaking clients and suppliers outside Québec.

Responsibilities

• Ensure the day-to-day operations of the office run smoothly by maintaining a professional, safe, and efficient work environment.
• Coordinate workspace planning, workstation setups, and meeting room requirements to support business needs.
• Act as the primary point of contact for vendors, suppliers, and property management partners.
• Support employee onboarding, workplace integration, and operational needs for employees and managers.
• Oversee office access processes, security procedures, and access card management.
• Develop, document, and improve administrative and operational processes to support project growth.
• Standardize office practices between Montréal and Toronto and contribute to continuous improvement and governance initiatives.
• Organize and coordinate a variety of team and office events.
• Provide general administrative support related to office operations.

Skills

Office coordination

Multitasking

Customer service

Organizational skills

Adaptability

Bilingual – French & English

Job description

Overview

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You've come to the right place!

Overview

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You've come to the right place!

AtkinsRéalis is proud to announce its participation in the Alto high-speed rail project, connecting Québec City to Toronto, as an experienced partner within the Cadence consortium.

About Cadence

This consortium -comprising CDPQ Infra, AtkinsRéalis, SYSTRA Canada, Keolis Canada, Air Canada, and SNCF Voyageurs -was selected by the Canadian government to develop the project following a rigorous bidding process. Thanks to our expertise, we will ensure optimal performance and seamless service within a modern rail network.

And this is just the beginning! As we continue to grow, we are looking for a passionate and talented Administrative Assistant to help shape the future of high-speed rail in Canada.

Location - Montréal, QC ( on-site presence is required 5 days per week at the AtkinsRéalis Head Office located at 455 René-Lévesque Boulevard West).

Your role

• Ensure the day-to-day operations of the office run smoothly by maintaining a professional, safe, and efficient work environment.
• Coordinate workspace planning, workstation setups, and meeting room requirements to support business needs.
• Act as the primary point of contact for vendors, suppliers, and property management partners.
• Support employee onboarding, workplace integration, and operational needs for employees and managers.
• Oversee office access processes, security procedures, and access card management.
• Develop, document, and improve administrative and operational processes to support project growth.
• Standardize office practices between Montréal and Toronto and contribute to continuous improvement and governance initiatives.
• Organize and coordinate a variety of team and office events.
• Provide general administrative support related to office operations.

About You

• Proven experience in office coordination or office management within a professional environment.
• Ability to manage multiple priorities independently and effectively.
• Strong commitment to delivering exceptional internal customer service.
• Excellent organizational and problem-solving skills.
• Ability to thrive in a fast-paced and evolving environment.
• Proficiency in French and English, both spoken and written*.
• This position requires knowledge of a language other than French, namely English, as the clients and/or suppliers you will interact with are primarily English-speaking and located outside Québec

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada.

Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.

Make the most of diverse opportunities for training and professional development to grow your skills and expertise.

And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.

Be rewarded. Find out more.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

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