Administrative Assistant

Lemieux Bédard; Montreal; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

Lemieux Bédard, une agence dynamique avec plus de 30 ans d'existence, recherche un(e) agent(e) administratif(ve) pour soutenir diverses équipes et la direction. Le rôle inclut la coordination d'événements, la gestion des fournitures et un soutien administratif, tout en bénéficiant d'un environnement de travail flexible et axé sur le bien-être des employés.

Benefits

Couverture d'assurance groupe

Horaires flexibles

Temps de vacances attractif

Possibilité de travailler à l'étranger

Programme de formation personnalisé

Activités de bien-être tout au long de l'année

Qualifications

• Proficience en français et anglais (niveau 3 / 5 en anglais).
• Expérience dans une agence de publicité ou une entreprise orientée service est un atout.

Responsibilities

• Coordination de l'agence et soutien administratif pour les équipes et la direction.
• Gestion des achats de fournitures de bureau et logistique des événements.
• Gestion de la correspondance et des documents administratifs.

Skills

Gestion des priorités

Travail en équipe

Attention aux détails

Organisation des tâches multiples

Education

DEC, AEC ou DEP en études secrétaires, technologie de bureau, administration

Tools

MS Office

Job description

You will be responsible for a variety of administrative and support tasks throughout the entire agency. This will involve working with the advertising, linguistic services, and business services teams, as well as with management.

Skills

• Full command of the MS Office suite of software applications (Excel, Word, PowerPoint)
• Effective and methodical priority management
• Team player who pays close attention to detail
• Ability to organize multiple tasks and meet deadlines

Requirements

• DEC, AEC, or DEP in secretarial studies, office technology, administration, or any other related field
• Proficiency in French and English, both spoken and written (level 3 / 5 in English due to our Anglophone clientele)
• Asset : work experience at an advertising agency or a service-oriented company

Main responsibilities

Agency coordination

• Purchase office supplies and manage inventory.
• Coordinate internal and external events and agency meetings.
• Reserve office spaces, as needed.
• Reply to emails sent to the agency’s general mailbox.
• Manage and receive mail / packages.
• Make reservations and oversee the logistics of flights and hotels for all agency employees.

Administrative support for the teams and management

• Be a contact person for our client and bid management system, including client data entry.
• Create supplier purchase orders and monitor them.
• Make various purchases related to the teams’ projects.
• Monitor direct spending as part of volume discount agreements.
• Archive and manage documentation related to our client agreements.
• Any other related duties, such as administrative follow-up, producing reports, etc.

For the Le mieux -being of our employees

• Group insurance coverage (50% of premiums are employer paid) with free access to telemedicine
• Flexible 37.5-hour work week in a hybrid formula
• Attractive vacation time, welcome days, work-life balance days, and more
• Summer schedule to enjoy Friday afternoons off (4 months)
• Possibility of working abroad for a period of 1 month
• Training program and personalized professional happiness meetings
• Year-round wow activities (yoga sessions, beer tasting, bowling, summer / Christmas parties, etc.)
• A dynamic team of 100+ employees across Canada with offices in Sherbrooke and Montréal
• A socially responsible company involved in its community and a respectful workplace that promotes inclusion, diversity, and individual well-being

By working at Lemieux Bédard, you will be joining a dynamic, caring, and passionate team. We’ve been in this business for over 30 years, and our steady growth is a testament to our excellent relationships with both our clients and our staff.

We believe in work-life balance, which is one of the reasons we have maintained our headquarters in the Eastern Townships, one of the most beautiful regions of Quebec. Although our clients are primarily located in Montréal and Toronto, we value the lifestyle that Sherbrooke affords us, and we are more than happy to visit our clients whenever necessary.

Here, everyone is welcome!

Equality is at the heart of our values at Lemieux Bédard. This is why we consider all applications, regardless of skin colour, national, social, or ethnic origin, religion, beliefs, age, disability, marital status, sex, sexual orientation, gender identity and expression, or any other criteria not related to employment. We are committed to creating an accessible and inclusive work environment where all our employees are encouraged to reach their full potential.

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