Administrative Assistant

STATIONS O'LAND; Montreal; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

A sustainability startup in Montreal is seeking a bilingual Administrative Assistant Intern to support the CEO and collaborate with the operations and marketing teams. Candidates should be organized, detail-oriented, and passionate about sustainability and technology. This unpaid internship provides hands-on experience with potential for a paid part-time role in 2026. Flexible scheduling around school is offered.

Qualifications

• Bilingual in English and French required.
• Possess a strong interest in sustainability and technology.
• Able to work part-time, balancing in-office and remote work.

Responsibilities

• Provide administrative support to the CEO.
• Track and manage accounts payable and receivable.
• Assist the Marketing & Operations teams with project logistics.
• Attend meetings and record key notes/action items.

Skills

Bilingual: English (excellent)

Bilingual: French (intermediate or better)

Highly organized and detail-oriented

Comfortable with spreadsheets and digital tools

Interest in sustainability, circular economy, or clean tech

Education

Currently completing second year of CEGEP or later

Field of study: business, administration, communications, sustainability, marketing or related

Job description

Location: Montreal, QC (Hybrid – Remote + In-Person)

Start Date: Sept 1, 2025

Duration: September to December 2025

Option to Renew: Paid part-time role starting December 2025

Company: O’land Stations

About O’land Stations

O’land Stations is a Montreal-based sustainability startup designing smart water refill stations

for events and public spaces. Our mission is to eliminate single-use plastic bottles while offering

brands a way to activate visible, measurable ESG impact.

We work with clients like Live Nation USA, Live Nation Canada, and Brita, and we’re growing

fast. We already refilled & saved 2.5M single-use plastic bottles and were spanning Nationwide

and US-wide to aim for 5M!

Position Overview

We’re looking for a bilingual student intern who is passionate about sustainability, tech, and

operations. As our Administrative Assistant Intern, you’ll work directly with the Founder &

CEO and collaborate with team members across operations and marketing. You’ll gain

hands-on experience in the day-to-day running of a fast-growing startup.

This is a hybrid role based in Montreal, with a mix of remote and in-person work (2–3 office

days per week).

Key Responsibilities

● Provide administrative support to the CEO (calendar, inbox, files, scheduling)

● Track and help manage accounts payable and receivable

● Support internal tools and filing systems (Google Drive, Monday, Slack)

● Assist the Marketing & Operations teams with project logistics

● Attend meetings and record key notes/action items

● Help coordinate light research, email drafts, or reporting tasks

● Learn about how sustainability and technology intersect in a real business environment

What We’re Looking For

● Bilingual: English (excellent), French (intermediate or better)

● Currently completing second year of CEGEP or later

● Field of study: business, administration, communications, sustainability, marketing or

related

● Highly organized and detail-oriented

● Comfortable with spreadsheets and digital tools

● Positive, proactive, and open to learning

● Interest in sustainability, circular economy, or clean tech

● Able to work part-time, 2–3 days in-office weekly (Plateau/Mile-End) and balance

remote work

Compensation & Terms

● Unpaid student internship (Sept–Dec 2025) for-credit or experience-based

● Opportunity to convert into a paid, part-time role beginning Jan 2026 (~10–15

hrs/week, flexible hours)

● Flexible scheduling around school commitments

How to Apply

Send your resume and a short message about your interest in the role to:

Rachel Labbe-Bellas, Founder & CEO

[e-mail]

• ️ Apply by: Aug 20th