Administrative Assistant

Henley & Partners - The Firm of Global Citizens®; Montreal; On-site; CAD 40,000 - 55,000; Full time

Job summary

Join a leading global citizenship firm as an Administration Associate in Montreal. This role involves providing essential administrative support, managing office operations, and ensuring efficient workflow. Candidates should have proven administrative experience, excellent time management skills, and proficiency in Microsoft Office applications.

Benefits

Flexible working arrangements

Professional development opportunities

Qualifications

• 2 years' experience in office management required.
• Fluent in English and French.
• Strong written and verbal communication skills essential.

Responsibilities

• General office administration including document filing and scanning.
• Manage calendars, schedule meetings, and handle client inquiries.
• Prepare for team meetings and manage office supplies.

Skills

Time Management

Communication

Collaboration

Organization

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Join Henley & Partners - Unlock Your Potential!

As the leading global citizenship and residency advisory firm for over two decades, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning.

Why choose Henley & Partners?Here's what sets us apart:

• Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options.
• Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients.
• Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged.
• Continuous Learning: We believe in investing in our employees' professional development. At Henley & Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge.
• Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry.
• Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally.

...but that's enough about us, let talk about you!

About the Role:
The primary role of the Administration Associate is to provide administrative and clerical support to the office and team to ensure the efficient operation of the office by supporting a variety of tasks.
Proven administrative experience is essential as well as good time management skills and the ability to multi-task and prioritize work is needed to ensure the delivery of broader organisational objectives and goals.

Key Responsibilities:

• General Office Admin including filing, scanning of documents, fixing appointments and collection of documents.
• Management of MPs calendar and scheduling meetings, travel (flights/hotels) etc.
• Client/Intermediary handling including handling phone call inquiries, attending to office visitors, serving drinks and clearing of meeting room after visitors leave.
• Management of marketing collateral inventory including factsheet and business card ordering and packing of collaterals for MP, CAs and events.
• Management and administration of Introducers and other associated parties.
• Assist in the preparation of regular scheduled team meetings and reports
• Assists with couriering of packages
• Assists with ordering office supplies

Qualifications:

• 2 years’ + experience of office management
• Excellent time and task management skills and the ability to manage multiple conflicting priorities.
• Strong written and verbal communication skills
• Ability to work both independently and within a team environment
• Proficient in Microsoft Word, Excel and PowerPoint
• Able to foresee problems and prevent them by taking action and to effectively interpret and anticipate the teams needs.
• Interacts professionally with Clients and the team at all times and promptly responds to requests with accuracy and a courteous demeanor.
• Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate.
• Collaboration skills
• Planning and organising
• Fluent in English and French

At Henley & Partners, we are committed to creating a diverse and inclusive workplace that values and respects all individuals. We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply. We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic.

We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy

We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy

We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy

We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy