Administrative Assistant

Power Corporation of Canada; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in Montreal is seeking an Administrative Assistant for the Philanthropy and Community Relations department. The role involves managing the AVP's agenda, handling communications, and participating in special projects. Ideal candidates will have a university degree and 3-5 years of experience, along with excellent bilingual communication skills.

Qualifications

• Minimum of 3-5 years of experience as an administrative assistant or in a similar role
• Advanced level of oral and written French and English is required
• High degree of discretion and the ability to manage confidential information

Responsibilities

• Coordinate activities and manage priorities for the AVP.
• Prepare and revise documents and communications.
• Maintain contact with internal and external stakeholders.

Skills

Communication

Presentation Skills

Organization

Detail-oriented

Education

University degree in administration, communications, political science or related field

Tools

Microsoft Office suite

Job description

We are currently recruiting for an Administrative Assistant in our Montréal office, within the Philanthropy and Community Relations department. We are seeking a qualified, dynamic and dedicated individual to join our team and contribute to the success of our company.

Main responsibilities

Reporting to the Associate Vice-President, Philanthropy and Community Relations, your key responsibilities will include:

• Ensure coordination of activities, management of priorities and fluidity of internal and external communications
• Proactively manage the AVP's agenda, including scheduling meetings and following up on commitments
• Plan and coordinate travel (itineraries, accommodations), ensuring optimization of time
• Prepare and revise various documents and communications: presentations, letters, etc.
• Maintain contact with internal and external stakeholders, including management, strategic partners and community organizations
• Participate in the management of special projects and follow up on key issues
• Manage confidential information and exercise sound judgment in managing priorities

Requirements

• University degree in administration, communications, political science or related field
• Minimum of 3-5 years of experience as an administrative assistant or in a similar role
• Excellent command of the Microsoft Office suite
• Excellent communication and presentation skills
• The position requires an advanced level of oral and written French and English. The successful candidate will interact on a daily basis with representatives of the Group's various entities based in North America and Europe.
• Must be highly efficient, organized, and detail-oriented
• Professionalism, excellent interpersonal skills, dynamism and team spirit
• High degree of discretion and tact, and be able to deal with situations of a sensitive and confidential nature
• Ability to evolve in a constantly changing environment
• Must possess excellent judgment and practical sense
  

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