ADMINISTRATIVE ASSISTANT

Business Development Bank of Canada; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading development bank in Montreal is seeking an experienced Administrative Assistant for the Information Technology team. The role requires exceptional bilingual communication skills, proficiency in Microsoft Office, and experience in fast-paced administrative environments. Responsibilities include coordinating meetings, managing documents, and providing comprehensive support. The bank offers flexible benefits and promotes a diverse and inclusive workplace.

Benefits

Employee Savings and Investment Plan

$750 wellness and health care spending account

Paid vacation and personal days

Qualifications

• 3 years of relevant experience in administrative support, ideally in a corporate or public affairs context.
• Experience in executive agenda management.
• Proficiency in writing, editing, and translating documents.

Responsibilities

• Provide administrative support for the Information Technology team.
• Coordinate meetings and manage meeting minutes.
• Write and translate various documents and presentations.

Skills

Organizational skills

Communication skills

Time management

Discretion

Bilingual (French and English)

Education

Diploma of Collegial Studies (DEP or DEC)

Tools

Microsoft Office Suite

Job description

Time left to apply: End Date: August 19, 2025 (13 days left to apply)

Job requisition id: R-6689

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:

• Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few.
• In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1.
• A hybrid work model that truly balances work and personal life.
• Opportunities for learning, training, and development, and much more...

Position Overview

We are looking for a highly organized and proactive Administrative Assistant to join our Information Technology team to support the Digital Products, Portfolio Management and Delivery, and Application Services teams. You will be responsible for all administrative support, including the coordination of several activities, meetings, and agendas.

You will also be expected to demonstrate exceptional day-to-day communication skills, including writing, editing, and translating various documents, memos, and presentations. You need to be a creative person who can offer daily administrative support in a bilingual and dynamic environment!

Challenges to be Met

• Collaborate with the team and provide administrative support by processing and maintaining various documents concerning the activities of your department.
• Coordinate several meetings, including writing and distributing meeting minutes and following up on tasks to be performed.
• Manage priorities between competing needs, often with tight deadlines.
• Write, revise, and translate memos, presentations, and various documents.
• Support the team in planning and implementing communication channels and initiatives.
• Provide technical and logistical support for various meetings and activities.
• Promote the integration of new employees and consultants into the team.
• Manage special projects, as required.
• Provide support to other assistants as needed.

What We Are Looking For

• Diploma of Collegial Studies (DEP or DEC) in office automation technology or related field.
• Minimum of 3 years of relevant experience in administrative support, ideally in a corporate or public affairs context.
• Demonstrated experience in executive agenda management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and prioritization skills.
• Excellent oral and written communication skills in French and English.
• Discretion, diplomacy, and professionalism.
• Ability to work independently and adapt to changing priorities.

Proudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers, we are committed to fostering a diverse, equitable, inclusive, and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please contact us at [e-mail].

While we appreciate all applications, only candidates selected for the recruitment process will be contacted.

About Us

BDC is a bank unlike any other. We are the only bank dedicated exclusively to the development of Canadian businesses. Our purpose is to promote the growth of the Canadian economy by focusing on the success of small and medium-sized businesses, with a human touch and genuine presence. At BDC, we’re changing people’s and businesses’ lives for the better. That’s what makes us unique as a bank.

That’s why we are banking at another level.