Administrative assistant

Jhubz.com; Montreal; On-site; CAD 40,000 - 65,000; Full time

Job summary

Join a forward-thinking organization in a temporary role that demands fluency in French and offers a dynamic work environment. This position involves coordinating events, managing daily operations, and developing recruitment strategies within the construction, consulting, or engineering sectors. Candidates will benefit from a supportive atmosphere with health and financial perks, including disability and life insurance. Ideal for those who thrive under pressure and possess strong multitasking and organizational skills, this opportunity is perfect for individuals looking to make a significant impact in their field while enjoying flexible work schedules and team-building activities.

Benefits

Disability Benefits

Health Care Benefits

Vision Benefits

Life Insurance

RRSP Contributions

TFSA Options

On-site Recreation Activities

Team-building Activities

Travel Insurance

Flexible Work Schedules

Qualifications

• Fluency in French and 3-5 years of relevant experience required.
• Ability to work in a fast-paced environment with attention to detail.

Responsibilities

• Coordinate seminars, conferences, and manage daily operations.
• Develop recruitment strategies and handle correspondence.
• Prepare reports, manage contracts, and oversee staff training.

Skills

MS Office Suite

SharePoint

Social Media Platforms

Accounting Software

Electronic Scheduling Tools

Communication Skills

Organizational Skills

Time Management Skills

Education

College Diploma

CEGEP Diploma

Job description

Job Description

This position is temporary and requires fluency in French. The work involves a 40-hour work week within the construction, consulting, or engineering sectors. Candidates should have a college, CEGEP, or other non-university diploma from a 1-2 year program, with 3-5 years of relevant experience or equivalent.

Responsibilities

1. Arrange and coordinate seminars, conferences, and similar events.
2. Coordinate information flow within the team.
3. Manage daily operations and oversee staff training.
4. Handle correspondence, including mail and electronic inquiries.
5. Develop and implement recruitment strategies.
6. Manage contracts, schedules, and appointments.
7. Prepare reports, proposals, briefs, and statistical data.
8. Respond to employee questions and manage employee relations.
9. Assist in research, data analysis, and report preparation.
10. Coordinate special events and assist in preparing estimates and schedules.

Supervision

Supervise 3-4 staff members.

Skills and Knowledge

• Proficiency in MS Office Suite (Excel, Outlook, PowerPoint, Word), SharePoint, and social media platforms.
• Knowledge of accounting software and electronic scheduling tools.
• Familiarity with business terminology and human resources practices.

Additional Requirements

• Criminal record check.
• Own transportation; travel expenses not covered by employer; public transit available.
• Ability to work in a fast-paced environment with tight deadlines, demonstrating attention to detail.
• Strong multitasking, communication, organizational, and time management skills.
• Legal eligibility to work in Canada and residency near the work location.

Benefits

Health and Financial Benefits

• Disability, health care, and vision benefits.
• Life insurance and RRSP contributions.
• TFSA options.

Additional Benefits

• On-site recreation and team-building activities.
• Travel insurance and flexible work schedules.