ADMINISTRATIVE ASSISTANT

BDC; Montreal; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

At BDC, we are searching for a highly organized and proactive Administrative Assistant to support our Chief Economist and VP of External Communications. This role entails managing travel logistics, organizing meetings, and providing administrative support in a bilingual environment, while promoting a diverse and inclusive workplace.

Benefits

Flexible and competitive benefits

Employee Savings and Investment Plan

Defined Benefit Pension Plan

$750 wellness and health care spending account

Paid vacation and personal days

Opportunities for learning and development

Qualifications

• Minimum of 3 years of relevant experience in administrative support.
• Experience managing complex travel and executive agendas.
• Excellent oral and written communication skills in French and English.

Responsibilities

• Coordinate domestic and international travel logistics.
• Manage calendars and organize meetings in different time zones.
• Support preparation of presentations and reports for multiple audiences.

Skills

Organization

Communication

Coordination

Proficiency in Microsoft Office Suite

Education

Diploma of Collegial Studies (DEP or DEC) in office automation technology

Job description

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:

• Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few

• In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1

• A hybrid work model that truly balances work and personal life

• Opportunities for learning, training and development, and much more...

POSITION OVERVIEW

We are looking for a highly organized and proactive Administrative Assistant to support our Chief Economist and the Vice-President of External Communications. This role requires a rigorous person with excellent coordination skills, including complex travel planning, and the ability to provide day-to-day administrative support in a bilingual and dynamic environment.

CHALLENGES TO BE MET

• Coordinate travel logistics (domestic and international): flights, accommodations, itineraries, expense reports.

• Manage calendars, organize meetings in different time zones, and prepare briefing documents.

• Support the preparation of presentations, reports and communications for internal and external audiences.

• Liaise with internal teams and external stakeholders to ensure smooth coordination.

• Process invoices, purchase orders and expense reports in accordance with internal policies.

• Provide ad hoc support to the Executive Assistant as required.

WHAT WE ARE LOOKING FOR

• Diploma of Collegial Studies (DEP or DEC) in office automation technology or related field.

• Minimum of 3 years of relevant experience in administrative support, ideally in a corporate or public affairs context.

• Demonstrated experience in managing complex travel and executive agendas.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational, time management and prioritization skills.

• Excellent oral and written communication skills in French and English.

• Discretion, diplomacy and professionalism.

• Ability to work independently and adapt to changing priorities.

#INDHP

Proudly one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers, we are committed to fostering a diverse, equitable, inclusive and accessible environment where all employees can thrive and feel empowered to bring their whole selves to work. If you require an accommodation to complete your application, please do not hesitate to contact us at [e-mail] .

While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted.