Administrative Assistant

Advantage Personnel; Moncton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Assistant to support their operations. The role involves managing document accuracy, confidentiality, and workflow efficiency, requiring proficiency in Microsoft Office and strong organizational skills. Ideal candidates will have two years' experience and be ready for potential growth.

Benefits

Health

Paid Vacation

Qualifications

• Proficiency in Microsoft Office Suite required.
• Minimum of 2 years' experience as an Administrative Assistant.
• Must possess excellent organizational and communication skills.

Responsibilities

• Scan and upload documents, maintaining digital filing systems.
• Review and update documents for accuracy and quality control.
• Organize and manage both physical and digital files.

Skills

Organizational skills

Time-management

Team collaboration

Attention to detail

Written communication

Verbal communication

Education

Completion of an Administrative Program

Tools

Microsoft Office Suite

Job description

Advantage Personnel is currently recruiting for the role of Administrative Assistant on behalf of our client. We are looking for a highly motivated individual who is exceptionally organized, detail-oriented, with exceptional computer skills and seeking potential growth within their role. In this position, the qualified candidates will be responsible for ensuring documents are accurately stored in the company database, and in the appropriate place for external and internal use.

Job Title: Administrative Assistant

Location: Moncton, NB

Available Shifts: Monday-Friday 8:00am to 5:00pm

Rate Pay: $19.00 to $21.00 per hour

Responsibilities:

• Scan and upload documents in compliance with company procedures, maintaining proper digital filing systems for easy retrieval.
• Review and update documents regularly for accuracy, consistency, and quality control, ensuring they meet company standards and regulatory requirements.
• Create and design templates, spreadsheets, and other tools for use by other personnel to streamline workflows and enhance efficiency.
• Maintain strict confidentiality regarding sensitive documents and information, adhering to privacy policies and best practices.
• Organize, store, and manage both physical and digital files, ensuring that they are easily accessible, up-to-date, and properly archived.
• Type, edit, and proofread documents to ensure clarity, correctness, and professionalism, making necessary revisions as needed.
• Establish, maintain, and enforce record retention schedules in line with company policy, ensuring compliance with legal and regulatory guidelines.

Candidate Qualifications:

• Proficiency in Microsoft Office Suite
• Exceptional organizational and time-management skills
• Ability to collaborate effectively as part of a team or work independently
• Excellent verbal and written communication skills, with the ability to interact professionally with employees, management, and external stakeholders.
• Strong attention to detail and accuracy, with a proactive approach to identifying and correcting errors or inconsistencies in documents
• Minimum of 2 years' experience as an Administrative Assistant
• Completion of an Administrative Program

Benefits:

• Health
• Paid Vacation