administrative assistant

Ringball Corporation; Mississauga; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic office supervisor to lead a team in a fast-paced environment. In this role, you will oversee daily operations, manage recruitment strategies, and ensure efficient office procedures. Your strong communication skills and ability to multitask will be essential as you coordinate with various departments and support staff. This position offers a unique opportunity to make a significant impact within the organization while working in a collaborative team setting. If you thrive under pressure and are looking for a rewarding challenge, this role is perfect for you.

Qualifications

• 1-2 years of experience in a supervisory or administrative role.
• Strong communication skills and ability to manage multiple tasks.

Responsibilities

• Supervise and manage office staff, ensuring efficient operations.
• Plan and implement recruitment strategies and oversee hiring processes.
• Maintain office procedures, manage contracts, and provide customer service.

Skills

Excellent oral communication

Excellent written communication

Time management

Ability to multitask

Organized

Team player

Attention to detail

Flexibility

Adaptability

Education

College, CEGEP or other non-university certificate or diploma

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Supervise office and volunteer staff
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 5-10 people

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Reliability
• Time management
• Adaptability