Administrative Assistant

AMCTO; Mississauga; On-site; CAD 49,050 - 59,950; Full time

Benefits offered by this job

OMERS pension plan

Health benefits

Hybrid work environment

Job summary

AMCTO is Ontario’s largest volunteer municipal sector professional association. We are seeking an Administrative Assistant to support Finance and Administration and Education portfolios on a 13-month full-time contract with hybrid work. The role offers OMERS pension, health benefits, and potential travel for meetings.

The starting salary is $54,500, with potential increases based on skills and experience. You will report to the Manager, Finance and Administration and support a range of

Qualifications

• Post-secondary certificate in office administration, business or a related discipline supplemented by word processing and customer service training.
• Experience in a professional association or similar non-profit setting.

Responsibilities

• Providing accounts payable, accounts receivable and other accounting-related assistance.
• Processing payment of annual membership dues.
• Receiving and processing registrations and refunds for education and professional development events.
• Preparing and distributing materials for professional development and education programs.
• Supporting the administration and delivery of professional development and education programs.
• Recording and processing individual education records, transcripts and graduation certificates for education and diploma/certificate programs.
• Receiving general inquiries and directing to appropriate party.
• Welcoming guests at AMCTO office including Board and Committee members and members.
• Monitoring and coordinating paper/electronic records management activities.

Education

Post-secondary certificate in office administration or related field with word processing & customer service training

Job description

AMCTO is Ontario’s largest volunteer municipal sector professional association. Our mission is to deliver professional growth, networks, advocacy, and leadership to support and strengthen the knowledge, skills, and capabilities of municipal professionals now and into the future.

The Association is seeking an experienced, energetic, and collaborative individual who will play a key support role in achieving AMCTO’s core mission and serving our amazing members through the position of Administrative Assistant. In addition to general organizational support, this full-time contract position will assist with Finance and Administration, Education and Professional Development portfolios.

Reporting to the Manager, Finance and Administration and working with the portfolio Managers and Coordinators, your primary responsibilities will include:

• Providing accounts payable, accounts receivable and other accounting-related assistance;
• Processing payment of annual membership dues;
• Receiving and processing registrations and refunds for education and professional development events;
• Preparing and distributing materials for professional development and education programs;
• Supporting the administration and delivery of professional development and education programs;
• Recording and processing individual education records, transcripts and graduation certificates for education and diploma/certificate programs;
• Receiving all general telephone inquiries and incoming correspondence and general e-mail inquiries and responding or directing to the appropriate party;
• Receiving guests to the AMCTO office including Board and Committee members, Association members and external service providers;
• Monitoring and coordinating the Association’s paper and electronic records management activities;

Candidates for this position should possess:

• Post-secondary certificate in office administration, business or a related discipline supplemented by additional word processing and customer service training;
• Experience in a professional association or similar non-for-profit setting;

Experience in the following areas would be considered an asset:

• Finance/Bookkeeping
• Association administration
• Finance/Bookkeeping
• Adult Education
• Professional Development
• Office Administration

AMCTO has a hybrid work environment with in-person office days required to meet operational needs. Additionally, part of your role may include travel for meetings, conferences, forums and events to further the organizational goals.

Thestartingsalaryforthispositionis$54,500and can increasedependingupon skills and experience and includes participation in the OMERS pension plan and health benefits.

The position is a 13-month contract position covering a staff leave with an option of extending the contract to an additional 6 months.

AMCTO is committed to diversity, equity and inclusion and values the voices, lived experiences and perspectives of individuals of all backgrounds. It is important that our Association reflects the diverse communities we serve. We strongly encourage AMCTO members from diverse backgrounds to apply.

We thank you for your interest in the position. Given the number of applicants we receive, only candidates who are invited to the interview phase will be contacted.

We also wish to advise that personal information obtained during the recruitment process is collected and retained solely for evaluation purposes, in accordance with the Association’s Personal Information Protection policy. Further information regarding this policy is available on the AMCTO website www.amcto.com