administrative assistant

Education

• Secondary (high) school graduation certificate

Work Setting

• Relocation costs not covered by employer
• Willing to relocate
• Private sector

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Supervise other workers
• Train staff
• Plan, develop and implement recruitment strategies
• Answer telephone and relay telephone calls and messages
• Respond to employee questions and complaints
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence

Supervision

• 3-4 people

Computer and Technology Knowledge

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Google Drive

Area of Specialization

• Reports and records

Experience

• 7 months to less than 1 year

Other Benefits

• Free parking available
• On-site amenities

Support for Newcomers and Refugees

• Participates in a government or community program or initiative that supports newcomers and/or refugees
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition

Support for Youths

• Offers mentorship, coaching and/or networking opportunities for youth

Support for Veterans

• Offers mentorship, coaching and/or networking opportunities for Veterans
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers

Support for Mature Workers

• Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for Visible Minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees