Administrative Assistant

Artelia; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Retirement savings plan with employer contribution

Reimbursement of professional contribution fees

Telework policy with $500 allowance

Group insurance program including telemedicine

Health management account

Employee and family assistance program (EFAP)

Continuing training

Career and development opportunities

Social club and Corporate discounts

Health and wellness initiatives

Job summary

A consulting firm in Mississauga seeks an Administrative Support Specialist to assist in Clean Energy project development. Responsibilities include managing field crew invoicing, proofreading reports, and maintaining project documentation. Candidates should have 5 years of experience in a similar role, excellent Office software skills, and be fluent in English; bilingualism in French is a plus. The position offers a range of employee benefits including a retirement plan, telework policy, and professional development opportunities.

Qualifications

• Minimum 5 years' experience in a similar role.
• Experience in managing field crew data entry, invoicing, and documentation.
• Fluency in spoken and written English, bilingual French-English is an asset.

Responsibilities

• Support business development activities for Clean Energy and Special Projects.
• Manage field crew data entry and invoicing.
• Layout and proofread various technical and administrative reports.
• Maintain documentation and filing of project files.
• Perform clerical and administrative tasks.

Skills

Attention to detail

Autonomy

Resourcefulness

Prioritization

Excellent knowledge of Office software

Bilingual (French-English)

Education

Relevant administrative training (DEP, AEC or DEC)

Job description

At Artelia Canada, we believe that every project is a unique opportunity to design solutions for a positive life. This is what drives us every day: imagining, creating, and delivering projects that make a real difference in people’s lives and contribute to a better future.

With over 50 years of experience and a presence across Canada, our team of 1,200 experts works passionately in diverse fields such as mobility, building, energy, environment and earth sciences, water, industry, and telecommunications. We combine our local expertise with the international strength of the Artelia Group, bringing together over 100 years of history and more than 10,000 employees in 40 countries to deliver sustainable and innovative solutions.

With 100% ownership by its managers and employees, Artelia values autonomy, creativity, and collaboration. Joining Artelia means choosing a stimulating environment where everyone plays a part in shaping a more sustainable and human-centered world!

To see our projects in action and get to know our team, follow us on LinkedIn: Artelia Canada

Job Description

• Support Clean Energy and Special Projects business development (BD) activities (accessing bids website, scrutinize bids and prepare bids admin requirements);
• Manage field crew (inspectors) data entry (expenses like lodging, flight tickets and other expenses), and their invoicing and payments;
• Layout, proofread and ensure the quality of various technical and administrative reports, service offers and quotations (spelling, grammar, syntax, punctuation, etc.);
• Maintain documentation, filing and follow-up of files (service offers, projects, etc.);
• Prepare documentation for project start-ups;
• Perform data entry in various tables and databases;
• Review tender and contract documents and participate in start-up meetings as required;
• Perform various clerical and administrative tasks requiring a very good knowledge of established procedures and practices, to support resources in their operations;
• Perform all other related tasks.

Qualifications

• Relevant administrative training (DEP, AEC or DEC);
• Minimum 5 years' experience in a similar role;
• Excellent knowledge of Office software;
• High sense of observation and attention to detail;
• Minutia, autonomy and resourcefulness;
• Ability to prioritize and manage deadlines;
• Fluency in spoken and written English;
• Bilingual French-English is an asset.
• Relevant administrative training (DEP, AEC or DEC);
• Minimum 5 years' experience in a similar role;
• Excellent knowledge of Office software;
• High sense of observation and attention to detail;
• Minutia, autonomy and resourcefulness;
• Ability to prioritize and manage deadlines;
• Fluency in spoken and written English;Bilingual French-English is an asset.

Additional Information

• Retirement savings plan with employer contribution;
• Reimbursement of professional contribution fees;
• Telework policy with a $500 allowance
• Group insurance program starting on day one, including telemedicine;
• Health management account;
• Employee and family assistance program (EFAP);
• Hourly employees’ time bank;
• Continuing training;
• Career and development opportunities;
• Social club and Corporate discounts;
• Health and wellness initiatives.

Please note that Artelia subscribes to the Employment Equity Program and encourages women, visible minorities, Indigenous people, and persons with disabilities to apply. Accommodation measures are available upon request.