administrative assistant

HNM Logistics Inc.; Mississauga; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading logistics company in Mississauga is seeking an administrative professional to coordinate office tasks and support team operations. The role involves arranging meetings, managing communications, and ensuring smooth office procedures. Ideal candidates will have strong organizational skills and a secondary school diploma.

Qualifications

• 7 months to less than 1 year of experience in an administrative role.
• Strong organizational and communication skills required.
• Ability to coordinate multiple tasks and manage office procedures.

Responsibilities

• Arrange and coordinate seminars, conferences, and appointments.
• Record and prepare minutes of meetings and distribute materials.
• Handle inquiries and maintain filing systems.

Skills

Communication

Organization

Team Coordination

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

• English

Education

• Secondary (high) school graduation certificate

Experience

• 7 months to less than 1 year

Work must be completed on-site; remote work is not an option.

Responsibilities

Tasks

• Arrange and coordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars, and conferences
• Determine and establish office procedures and routines

• Schedule and confirm appointments
• Answer telephone and relay messages
• Handle electronic inquiries
• Compile data, statistics, and other information
• Order office supplies and maintain inventory
• Arrange travel, itineraries, and reservations
• Greet visitors and direct them appropriately
• Set up and maintain filing systems (manual and computerized)
• Type and proofread correspondence, forms, and documents

Employment Groups

This employer promotes equal employment opportunities for all applicants, including those who are:

• Supporters of newcomers and refugees: Participates in government or community programs supporting these groups.
• Supporters of youth employment: Participates in relevant programs or initiatives.
• Supporters of Indigenous peoples: Participates in programs or initiatives supporting Indigenous communities.