Administrative Assistant

Winnipeg Regional Health Authority; Manitoba; On-site; CAD 40,000 - 55,000; Full time

Job summary

Join the Winnipeg Regional Health Authority as an Administrative Assistant in a dynamic and diverse environment. This permanent role requires a proven ability to handle administrative tasks efficiently while delivering exceptional customer service. Candidates should possess relevant administrative experience and educational qualifications. The successful applicant will contribute to a people-centered approach to health care within the Southern Health-Santé Sud community.

Qualifications

• Minimum two (2) years directly-related administrative experience.
• Must demonstrate the ability to manage workload and establish priorities.
• Knowledge of Health Care collective agreements is an asset.

Responsibilities

• Manage inquiries, concerns, and occurrences while providing administrative support.
• Maintain confidentiality and handle sensitive information.
• Ensure compliance with Health Care policies and procedures.

Skills

Proficiency in Microsoft Office Applications

Customer service concepts

Effective oral and written communication skills

Interpersonal skills

Keyboarding speed of 55 words per minute

Education

Grade twelve education or equivalent

Graduate of a recognized Administrative Assistant Program

Job description

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Department/Unit: Acute Community Hospitals

Work Location: To be determined

City: Flexible in Manitoba

Hiring Status: Permanent

FTE: 0.80

Employment arrangement: In Person

Daily hours worked: 7.75

Anticipated shift: Days

Annual base hours: 2015

Anticipated Start Date:07/28/2025

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.

Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.

Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family.

Position Overview

Experience

• Minimum two (2) years directly-related administrative experience or equivalent.

Education (Degree/Diploma/Certificate)

• Grade twelve (12) education or equivalent.
• Graduate of a recognized Administrative Assistant Program or equivalent.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Proficiency in Microsoft Office Applications and Outlook/Email.
• Knowledge of Health Care collective agreements would be an asset.
• Demonstrated keyboarding speed of 55 words per minute.
• Demonstrated ability to problem-solve, dealing with inquiries, concerns and or/occurrences.
• Demonstrated ability to effectively manage workload by establishing priorities.
• Demonstrated knowledge of customer service concepts and practices.
• Demonstrated effective oral and written communication skills.
• Demonstrated strong interpersonal and effective organizational skills.
• Demonstrated ability to work in a team environment along with ability to work independently with minimal supervision in a multi-tasking environment.
• Demonstrated ability to learn and adapt to new computerized programs.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work attendance record.

Physical Requirements

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• Will be required to travel to other regional facilities as the position duties may require.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

All Health Care Workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.

Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.

Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.