Administrative Assistant

Equation Staffing Solutions.; Lethbridge; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is looking for a detail-oriented Administrative Assistant to support their team in Lethbridge. This full-time, four-month contract role involves a variety of administrative tasks, including document management, communication with clients, and event coordination. The ideal candidate will thrive in a fast-paced environment, demonstrating strong multitasking abilities and proficiency in Microsoft Office Suite, particularly Excel. Join a dedicated team where your organizational skills and proactive approach will make a significant impact. If you are ready to contribute to a dynamic work environment, this opportunity is for you!

Qualifications

• 1-3 years of relevant administrative experience required.
• Proficiency in Microsoft Office Suite, especially Excel.

Responsibilities

• Proofing and formatting documents, managing records.
• Answering calls and responding to inquiries.
• Organizing events and coordinating meetings.

Skills

Microsoft Office Suite

Attention to Detail

Multitasking

Communication Skills

Organizational Skills

Education

High School Diploma

Certification in Administrative Support

Tools

Excel

Word

Outlook

Teams

Job description

Our client, the Government of Canada, is seeking a highly organized and reliable Administrative Assistant to join their team in a full-time, four-month contract capacity at their location in Lethbridge. The successful candidate will be responsible for performing a variety of administrative and clerical tasks to support managers and employees, assist with daily office needs, and manage various administrative activities. If you’re a proactive individual with strong attention to detail and excellent multitasking skills, we’d love to hear from you!

Responsibilities:

1. Proofing and formatting Word documents.
2. Recording and tracking information in Excel, including creating Pivot Tables.
3. Answering phone calls, responding to email inquiries, providing applicants and the public with appropriate documents, and referring callers to the correct areas.
4. Creating documents and memos as required.
5. Entering data into trackers and the computer system.
6. Organizing events and coordinating meetings via Teams.
7. Copying, scanning, filing, and managing records of both physical and digital documents.
8. Acting as a point of contact for clients.
9. Taking meeting minutes.
10. Registering applicants for workshop sessions.
11. Issuing receipts for payments.
12. Transcribing voicemail messages into tracking systems.
13. Triaging phone calls when the new phone system is in place.

Requirements:

1. High school diploma; additional education or certification in administrative support or related field is an asset.
2. 1 to 3 years of relevant administrative experience.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with a strong understanding of Excel, including creating Pivot Tables.
4. Excellent written and verbal communication skills.
5. Ability to prioritize and multitask effectively in a fast-paced environment.
6. Strong attention to detail and organizational skills.
7. Experience managing digital and physical records and files.
8. Ability to work both independently and as part of a team.

If the qualifications above speak to you, apply now to submit your resume for review! We look forward to speaking with you.