Administrative Assistant

University of Lethbridge; Lethbridge; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an administrative support professional to join their dynamic team. This role is pivotal in managing scheduling, governance requirements, and providing essential support for the School of Graduate Studies and ORIS. The ideal candidate will demonstrate strong organizational skills, the ability to prioritize tasks, and a proactive approach to problem-solving. With a commitment to fostering an inclusive work environment, this position offers the opportunity to contribute significantly to a leading educational institution. If you thrive in a fast-paced setting and enjoy supporting a collaborative team, this role is perfect for you.

Qualifications

• Minimum two years of experience in an administrative support position.
• Understanding of governance activities in a postsecondary setting.

Responsibilities

• Provide general office support including records management and scheduling.
• Ensure deadlines are met and processes are followed.

Skills

Strong oral and written communication skills

Comfort with technology and learning new tools

Ability to work independently and as part of a team

Excellent organization and time management skills

Strong problem-solving skills

Ability to stay calm under pressure

Ability to manage tasks while providing reception duties

Education

Two year college diploma

Bachelor’s degree

Tools

Office software

Communication tools

Job description

It’s your time to shine!
Work where the world comes to create, discover and learn.

We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools, and more than 2,500 employees, ULethbridge is Lethbridge’s second largest employer. Faculty and staff come together to contribute, each in their own way, to establishing ULethbridge as Canada’s destination university. In 2022, Lethbridge was recognized as one of Canada’s top small cities.

The administrative support for the School of Graduate Studies ( SGS ) and ORIS manages scheduling and relationships on behalf of the Dean and Associate Dean of the SGS , as well as managing governance requirements, documents, and timelines relating to the SGS .

This position will ensure that deadlines are met and processes are followed, and provide general office support, including records management and activities such as scheduling and supporting events, for both SGS and ORIS. Some support and coordination of grants and other research activities is also part of the role. The individual in this role is expected to work with minimal supervision and be proactive in problem solving and planning while carrying out tasks related to these responsibilities.

Because there are many activities under this role, prioritization of activities and tasks is a key skill. The ability to effectively and efficiently troubleshoot and problem-solve is essential. The successful candidate will bring a high level of attention to detail to their work. An understanding of governance activities within a postsecondary setting is important as this is a major part of the role. The role supports general activities for two offices, so tracking, managing, and supporting a variety of office requirements will be required.

Position Qualifications

A two year college diploma is required with a Bachelor’s degree preferred. The position requires a minimum of two years of experience in an administrative support position in a postsecondary setting or similar. Experience supporting a member of senior leadership in a postsecondary setting is preferred.

Minimum Knowledge and Skills:

• Strong oral and written communication skills
• Comfort with technology and learning new tools
• Ability to work independently but also act as part of a team and accurately follow directions from others
• Ability to make administrative/procedural decisions and use sound judgement
• Excellent organization and time management skills, including the ability to organize and prioritize tasks under a quickly-changing set of priorities
• Strong problem-solving skills
• Ability to stay calm under pressure
• Ability to manage and complete tasks while also providing reception duties (i.e. with frequent interruptions)

Preferred:

• Understanding of the post-secondary environment, including university governance, operations and culture, as well as matters concerning transparency and accountability within the post-secondary system in Alberta
• Ability to troubleshoot technology issues
• Ability to quickly understand and implement processes
• Ability to de-escalate heightened situations

Starting Salary Range (at 1.0 FTE): $4,691.00 - $5,246.00 monthly

Full Salary Range (at 1.0 FTE): $4,691.00 - $5,799.00 monthly (AUPE - Grade 10)

Campus: Lethbridge

Employment Group: AUPE

Position Category: Other

Open Date: 04/04/2025

Close Date: 04/19/2025

Desired Start Date: 05/26/2025

Position End Date (if temporary):

Special Instructions to Applicants:

Employment Equity: The University of Lethbridge invites applications from all qualified candidates; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference.

The University of Lethbridge is committed to providing an inclusive and barrier-free work environment, including through all aspects of the hiring process. If you require support during the hiring process, please contact Human Resources at [e-mail] so that accommodations can be put in place to support you. All private information received in relation to your request for support will be kept confidential, only information required to facilitate the accommodation will be shared with the selection committee.

Supplemental Questions

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