Administrative Assistant

IMP Aerospace & Defence; Lazo; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading aerospace company is seeking an Administrative Support professional to assist the Site Manager and the Comox SAR Helicopter Team. The ideal candidate will have a Grade 12 completion certificate, five years of administrative experience, and proficiency in Microsoft Office. This role encompasses a variety of duties from organizing correspondence to financial tracking, ensuring compliance with health and safety policies, and participation in continuous improvement initiatives. A comprehensive benefits package is offered from day one, promoting an inclusive workplace.

Benefits

Comprehensive benefits package including RRSP and Tuition Reimbursement

Long Service Awards and Volunteer Grants

Qualifications

• Minimum of five years’ experience in an administrative role.
• Experience in taking and preparing meeting minutes.
• Willingness to participate in Continuous Improvement, Lean, and 5S activities.

Responsibilities

• Provide general administrative support including typing memos and answering phones.
• Prepare paperwork related to Person Responsible for Assignment Authority (PRAA).
• Coordinate office supplies acquisition and manage vacation requests.

Skills

Excellent typing skills

Proficiency with Microsoft Office Suite

Knowledge of general office practices

Education

Grade 12 High School completion certificate

Job description

Requisition ID: 2028

Why Choose IMP Aerospace & Defence

IMP Aerospace & Defence is a leading company in the aerospace field, known for its engaging and equality-driven work environment. We believe that every team member, regardless of role, contributes to our success through teamwork.

Position Overview

Provide administrative support to the Site Manager and the Main Operating Base (MOB) Comox Canadian SAR Helicopter Team.

What You Will Do

• Provide general administrative support, including typing memos, presentations, proposals, distributing mail, answering phones, and taking minutes.
• Prepare paperwork related to Person Responsible for Assignment Authority (PRAA) authorization.
• Maintain correspondence and filing systems.
• Take minutes at meetings.
• Coordinate office supplies acquisition for MOB.
• Arrange staff and visitor travel and prepare travel claims.
• Coordinate visitor security arrangements at MOB.
• Manage MOB vacation requests and CTO software.
• Complete daily timekeeping.
• Assist in tracking financial transactions, reconciling credit card expenditures, petty cash, and other processes.
• Update routine office lists, forms, registers, and amend Standard Plant Procedures, Administrative Directive, Quality Standard Procedures.
• Coordinate MOB submissions to WorkSafe BC.
• Perform other tasks as assigned by the Site Manager.

What You Will Bring

• Grade 12 High School completion certificate.
• Minimum of five years’ experience in an administrative role.
• Excellent typing skills.
• Proficiency with Microsoft Office Suite.
• Experience in taking and preparing meeting minutes.
• Knowledge of general office practices.
• Commitment to IMP Occupational Health, Safety, and Environment policies.
• Focus on safety and compliance with federal health and safety legislation.
• Participation in Continuous Improvement, Lean, and 5S activities.
• Eligibility for Canadian Controlled Goods Program (CGP), U.S. ITAR, and Canadian security clearances.

What We Will Do For You

• All benefits are effective from your first day of work, regardless of position.
• Comprehensive benefits package, including RRSP, Tuition Reimbursement, Long Service Awards, Volunteer Grants, Scholarships, and more.

IMP is committed to employment equity and encourages applications from Indigenous Peoples, Visible Minorities, Persons with Disabilities, and Women. Self-identification is encouraged in your cover letter or resume.