Administrative Assistant

SMcN Consulting is a Vancouver Island-based engineering firm offering mechanical design and consulting services. We specialize in HVAC, plumbing, fire protection design, and construction administration services to clients throughout British Columbia, with a focus on the education sector.

We Are:

• Client focused, committed to the highest standard of service
• Environmentally mindful, with best practices driving our decision-making
• Knowledgeable, utilizing our vast experience to deliver premium mechanical engineering solutions
• Collaborators, who design alongside other professionals to complement the buildings we work with
• Motivated, we enjoy the work that we do, and we want to do it well
• Investors, in our team’s growth, both professionally and personally

We design mechanical systems to create a comfortable, reliable building environment where occupants can thrive, and we can only do this work because of our diverse and talented team. We have big impactful ideas. We work together, creating an environment of growth and learning to assist in expanding your current skillset.

We Offer:

• Competitive salary
• Profit sharing
• Extended health & dental benefits
• Wellness program
• Professional development contribution
• Two weeks paid annual vacation
• Paid office closure between Christmas and New Years
• Opportunity for a hybrid work environment

As an Administrative Assistant at SMcN, you will be responsible for managing the day-to-day needs of our office and supporting our administrative team. A major focus of your role will be supporting our COO, Bobbie Stenmark.

What We Look For:

• An eye for details, deadlines, and the ability to manage multiple priorities
• Motivated individuals who like challenges
• Positive attitudes towards new approaches and projects
• Curiosity, and a desire to grow and learn
• A strong desire to contribute to our projects, our clients, and our industry
• People who take pride in their work, and in sharing their skills

Position Type: Full-time & Permanent

Office Location: Langford, BC.

Base Salary: $45,000.00 – $54,000.00, based on experience.

Hours: Monday – Friday, 37.5 hours/week

You Will:

Provide Administrative Support

Including but not limited to:

• Preparing, formatting and compiling documents (general and project related) according to company standards
• Maintaining an electronic filing system
• Organizing and assisting with expenses, payables and receivables
• Assisting with project coordination
• Making and managing travel arrangements and setting up calendar invites
• Assisting with coordinating internal learning seminars, client events, tradeshows
• Assisting in coordinating employee engagement initiatives and events

Provide Office Support

Including but not limited to:

• Collecting the mail
• Ordering office supplies
• Coordinating couriers
• Running errands
• Answering phone and email inquiries
• Scanning and filing drawings and documents
• Light housekeeping duties
• Setting up for internal and external meetings

Perform various other duties as assigned.

You Bring:

• At least 1 year of administrative experience in a professional environment
• Strong attention to detail and a commitment to producing consistent, high-quality work
• Proficient knowledge of Windows and Office programs (Excel, Word, and Outlook)
• Strong oral and written communication, interpersonal and customer service skills
• Pro-active problem solver, professional and willing to take directions and be flexible
• The ability to work independently and with a remote team
• Excellent organization and time management skills
• Experience in accounts receivable/payable an asset
• Experience in event planning an asset

Additional Requirements:

• You must be legally permitted to work in Canada
• Class 5 driver’s license & vehicle required
• Must be local to the Victoria/Langford area (or able to commute on a daily basis)