Administrative Assistant

Park Place Seniors Living, Inc.; Kelowna; On-site; CAD 30,000 - 60,000; Part time

Job summary

Spring Valley Care Center is seeking a dedicated administrative assistant to support daily operations on a part-time basis. The ideal candidate will have strong organizational skills and a positive attitude, assisting with communications, office management, and various administrative tasks in a senior living facility.

Qualifications

• 1-2 years experience as an administrative assistant or similar role preferred.
• Familiarity with office equipment (printers, fax machines).
• Positive, high-energy attitude.

Responsibilities

• Field inbound communications, answer phone calls and emails.
• Facilitate executive-level operations, process invoices and expense reports.
• Organize internal resources and maintain office supplies.

Skills

Organizational skills

Communication skills

Time-management skills

Problem-solving skills

Education

High school diploma

Tools

Microsoft Office

Job description

Spring Valley Care Center is looking for an administrative assistant to join our team in our facility in Rutland, Kelowna. This person will work to support the daily operations of the office in a permanent part time capacity, 15 hours per week.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Facilitate executive-level operations -Submit expense reports, process incoming invoices for payment, process client refunds, answer questions about monthly rent invoices, complete bank deposits, and send communications for high-level staff as needed.
• Organize internal resources - Build out and maintain processes to keepfiles and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, etc)
• Proficiency in Microsoft Office (especially Outlook, Excel, Teams)

About Spring Valley Care Center:

A premier Park Place long-term care facility Spring Valley Seniors Community focuses on supporting seniors who can no longer live safely, or independently at home. Located in the heart of Kelowna, BC, Spring Valley Seniors Community combines modern living with comfort and services you need in a warm and welcoming community. Spring Valley Seniors Community has 150 designated government funded beds, accessed through the Interior Health Authority Access.