administrative assistant

Minimum Requirements

• Secondary (high) school graduation certificate

Tasks

• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars, and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics, and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries, and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms, and other documents

Supervision

• 1 to 2 people

Computer and Technology Knowledge

• MS Outlook
• MS Word
• MS Access
• MS Office

Area of Specialization

• Contracts
• Statistics
• Charts, tables, graphs, and diagrams

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure

Personal Suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Client focus
• Reliability

Experience

• 1 year to less than 2 years